Licencing for two servers

One of our customer currently using SBS2011, 35 users.
One of their software supplier now asking them to put the Exchange on a separate server, so I am guessing that they will need two non-SBS servers ?
As for licencing, I am looking at 2 x 2012 with 35 users each and 1 Exchange 2013 with 35 users ?
Am I right or is there a simplier and cheaper alternative ?
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David Johnson, CD, MVPOwnerCommented:
migrate exchange to office 365 is the cheapest and probably the best ROI
Open License, 2 x server licenses (estimate 2000 bucks). 35 x user cals (estimate 1100 bucks). 1 x Exchange Server license (estimate 800 bucks), 35 x exchange user cals (3500 bucks)

(not included Exchange Enterprise version, or 2 x server hardware)

While sometimes it seems it's a better ROI when using Office 365, IF you plan it on long term, you might be able to get more out of own purchase vs cloud in the long run.
For instance, with the software alone, it takes 2 years for buying to be cheaper than cloud (7400 bucks buy vs 2 x 4200 bucks cloud based on Office365 Business at 10 bucks a user a month, probably 4 years if you include hardware costs. If you plan on keeping everything for 6 years, your benefit is those 2 years (roughly, as you might have to invest a bit more in backup solutions also).
CombemartinAuthor Commented:
I thought about this before, but they have a very high and very fast staff turnover, making it not very practicle to implement.
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CombemartinAuthor Commented:
The last comment were for Office365, I didnt see Kimputer's post until after.
Simon Butler (Sembee)ConsultantCommented:
For 35 users you could get away with a single server and virtualisation.
Windows 2012 and higher provides you with two virtual licences for every physical one. Therefore you could have a domain controller as one VM and Exchange as the other.

What is the reason for wanting to spin Exchange out? If there is a conflict with another piece of software, would it not be more cost effective to put that other software on its own server (perhaps by using downgrade rights of Windows 2012 to install Windows 2008 R2 - saving the cost of additional CALs).

Lee W, MVPTechnology and Business Process AdvisorCommented:
I would suggest you confirm with the vendor their reasons for their recommendation.  Further, odds are, it would be just as effective putting a new server in and putting that vendor's software on it's own dedicated server rather than on the SBS server.
Cris HannaSr IT Support EngineerCommented:
I'm with Lee on this.  If by software supplier you mean some line of business app and they want Exchange moved, put their app on the separate server and tell them that licensing for SBS means Exchange stays where it is.  Moving it would also break the wizards and #1 rule of SBS is use the wizards.
CombemartinAuthor Commented:
Hi, Apology for the delay.
If I were to deploy a second 2012 server alongside the SBS2011, will this setup work ? as I understand that SBS dont like another domain controller side by side or is this a pre 2007 problem ?
Secondly, If I do deploy the second server for the database app, do I need to purchase another 30 users CAL for it ?
Thanks for your help.
David Johnson, CD, MVPOwnerCommented:
If I were to deploy a second 2012 server alongside the SBS2011, will this setup work as a member server only, yes
cheaper to get the add-on pack. you will need to purchase RDS cals
However you will not be able to install SBS 2011 Essentials Client Connect on the Windows 2008 R2 server, the SBS 2011 Essentials client features, including RWA, Client Backup or Health Alerts will not be supported on the Windows 2008 R2 server.
Simon Butler (Sembee)ConsultantCommented:
"as I understand that SBS dont like another domain controller side by side or is this a pre 2007 problem ?"

That has never been a problem with SBS and is one of the great myths with the SBS product.
The only limitation on domain controllers is that the SBS server must hold all of the FSMO roles. The second domain controller can be a global catalog as well.

Although if you were to deploy a Windows 2012 Server then you would need CALs. If you are retaining the SBS server then you would better off downgrading to the Windows 2008 R2, which would not require additional CALs.

CombemartinAuthor Commented:
Thanks David & Simon,
The whole idea of the second server is for the useless database supplier to run their badly written software, I have had databases many times the size running on single core 10 years ago without any hiccups, so this is purely for their benefits but also it will narrow down the problems to their end when things do go wrong as now everytime they upgrade the software, server will come to a halt, then its a blame game for months until they finally fix it with a patch quietly, with the  software running on its own server, this will really help us out as the staffs are getting totally peeoff by them.

Anyway, back to the subject, If I were to install a 2008R2 licence on the second server, I would not need to by any CALs ? but 2012 I would have to ? I am a bit confused by this, could you kindly expand this a bit more ?

Many thanks for your help.
David Johnson, CD, MVPOwnerCommented:
the premium addon pack uses the SBS licenses.  CALS work for the o/s version purchased and previous versions but not newer versions.
Lee W, MVPTechnology and Business Process AdvisorCommented:
The premium addon back is not needed and would cost too much - unless he wanted the SQL license included with it.  

Others have touched on this, but I'll try to rephrase and clarify (hopefully I'll succeed).

SBS requires that is be the FSMO Master DC and a Global catalog server.  Because of this requirement, you CANNOT run another SBS-class/like system (SBS, Server Essentials) on the same network with SBS.  A NON-SBS server is fine.  Even additional domain controllers are fine - you just can't move the FSMO roles to them.  *IF* you do, there is a grace period (intended for migrations) and after that grace period the server starts shutting down roughly every couple of hours.

The Premium Add-on was a bundling of SQL and Server intended to provide a small discount to the small business so that you could have SQL on your network.  IF you don't need SQL or already have it then you don't need the Premium Add-on (it's more expensive than a simple Server license.

The SBS CALs you should already have cover the version of Server installed and below.  SBS 2011 uses Server 2008 R2 which means your SBS CALs are all that is required to access SBS, Server 2008 R2, 2008, 2003 R2, 2003.  The CALs DO NOT cover access to NEWER systems such as Server 2012 or 2012 R2.  If you want to use a newer server, then you need standard Windows CALs for the newer server.

If you buy a Server 2012 R2 license TODAY via Volume License, you get downgrade rights AND the ability to download media and necessary installation keys for 2012, and at least 2008 R2.  Meaning, buy a new server license today but install an older version and you don't need to buy any new CALs today.  You can, at any time in the future, buy new CALs and upgrade/reinstall the 2008 R2 server to 2012 R2.

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CombemartinAuthor Commented:
Thanks for all your help, will look into this again but have all the info I need to decide whats going to work for them.
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