metalfubar
asked on
need to add a shared mailbox and distribution list with the same email
hey there,
I need to create a shared mailbox with a distribution list attached as well so users will have shard access, send as, etc. the dept also wants it to be a dist list with users attached to that list.
should I create a shared mailbox in exchange EMC with the new user sharedteam@domainname.com ? I'll need to create a password by default (there's no way around this ?) and give it an email address.
I then create a dist list in exchange and give it the same name?
step 3 add the group to AD and add the AD users to the mail enabled group?
can you let me know if this is right?
thx,
Metalfubar
I need to create a shared mailbox with a distribution list attached as well so users will have shard access, send as, etc. the dept also wants it to be a dist list with users attached to that list.
should I create a shared mailbox in exchange EMC with the new user sharedteam@domainname.com ? I'll need to create a password by default (there's no way around this ?) and give it an email address.
I then create a dist list in exchange and give it the same name?
step 3 add the group to AD and add the AD users to the mail enabled group?
can you let me know if this is right?
thx,
Metalfubar
What is the purpose of the distribution group?
In most cases when I see a request like this, it is simply to have emails sent to the group delivered to everyone, plus a copy in the group.
If that is requirement, then you have two options.
1. Create the mailbox, then create another group (hidden) and enable a store and forward on the mailbox with the recipient being the group.
2. If you are using Outlook 2010 or higher, skip the group and just have the shared mailbox added as an additional ACCOUNT. That way they will get the notifications of new emails to the shared mailbox, sent items stored in the correct place etc.
Simon.
In most cases when I see a request like this, it is simply to have emails sent to the group delivered to everyone, plus a copy in the group.
If that is requirement, then you have two options.
1. Create the mailbox, then create another group (hidden) and enable a store and forward on the mailbox with the recipient being the group.
2. If you are using Outlook 2010 or higher, skip the group and just have the shared mailbox added as an additional ACCOUNT. That way they will get the notifications of new emails to the shared mailbox, sent items stored in the correct place etc.
Simon.
ASKER
ok these are great. can I not have the mailbox be connected to a user and connect it to a dist list? I do need a shared mailbox with a dist list attached to it. the users need send as, full permissions in outlook.
Is there no way to have it the same name....sharedteam@domainn
Simon,
can you explain the hidden group and enabled store option? I would like to not have to add a separate account in outlook because a few users are external contacts only.
thanks a lot,
metalfubar
Is there no way to have it the same name....sharedteam@domainn
Simon,
can you explain the hidden group and enabled store option? I would like to not have to add a separate account in outlook because a few users are external contacts only.
thanks a lot,
metalfubar
"Is there no way to have it the same name....sharedteam@domainn
How would Exchange know where to deliver the email to?
Email addresses are a unique object within Exchange, they cannot be duplicated.
Furthermore, as you want Send As permissions, that is done easiest with a mailbox.
As for store and forward, there isn't much more that I can say about it. It is exactly as I have stated.
As you want to include external recipients then that is the only option available to you.
Simon.
How would Exchange know where to deliver the email to?
Email addresses are a unique object within Exchange, they cannot be duplicated.
Furthermore, as you want Send As permissions, that is done easiest with a mailbox.
As for store and forward, there isn't much more that I can say about it. It is exactly as I have stated.
As you want to include external recipients then that is the only option available to you.
Simon.
SOLUTION
membership
This solution is only available to members.
To access this solution, you must be a member of Experts Exchange.
ASKER
i implemented the shared mailbox with send as and full permissions and it works great. I created the dist list and forwarded to the team as appropriate in exchange emc. Is there any way to copy sent items to the sent folder of the shared mailbox without adding an excnange account to outlook?
I opted to hide this dist list and not do sec enabled.
I opted to hide this dist list and not do sec enabled.
ASKER CERTIFIED SOLUTION
membership
This solution is only available to members.
To access this solution, you must be a member of Experts Exchange.
You cannot have the same email address for two objects... it will have to be different.
I'd recommend....
Mailbox: sharedteam@domainname.com
Mail Enabled Sec group : sharedteam_Group@domainnam
Add the users to the Sec group and apply full access rights to the group.