Can someone explain how Archive State works Exchange 2010


I am having some difficulties to understand the concept of Archive in Exchange 2010.

When enabling archive, does this mean there is an local copy on clients computer that still resides on the Exchange server ?

What I am looking for is an archive function that will contain all data on local computer(for performance) and sync the changes to Exchange server (so you can access all mails from ex. an webmail(if that is possible at all))

Can someone enlighten me ?
Mr WooberAsked:
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Simon Butler (Sembee)ConsultantCommented:
The built in archive within Exchange server moves the item out of the primary mailbox in to a second archive mailbox which the user has access to. This will appear as a second mailbox within Outlook.

You need to have Outlook 2010 or higher on a volume licence programme to be able to access it.

Simple as that.

Mr WooberAuthor Commented:

Second question :)

If the users have much data and want to put all "old" mails into this archive, but resides on a bad line most of the time. How can I do an import (of an pst file) from the exchange to the archive ?
It's no problem to import to their primary box but how to put it in the archive ?

thanks for the swift response
Guy LidbetterCommented:
What you are looking for is Outlook cached mode with outlook anywhere (OA).

You can force Outlook to connect in HTTP mode (Outlook Anywhere). However the default, if you have OA configured, is it will try an internal RPC connection prior to an RPC\HTTP (OA) connection.
Outlook anywhere enables users outside the office to still be able to connect with their Outlook client, and not need OWA (Webmail).

You can also configure Outlook to be in either online mode or cached mode.
In Cached mode, the users mailbox is stored in a local file (.ost) and enables users to access emails when offline. However this is not for performance, its more for email availability,

Archiving is completely different. All this is, is another mailbox (usually on another DB on cheaper disk), and when the user archives an item, or the item hits an archive policy it is moved to this mailbox. Each of these items depending on the policies can have different retention periods before being removed or kept indefinitely. Useful for keeping your mailboxes and DB's small. This can improve performance, but nothing a user should notice. Usually backups, restores and maintenance task are just quicker.



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Simon Butler (Sembee)ConsultantCommented:
"If the users have much data and want to put all "old" mails into this archive, but resides on a bad line most of the time. How can I do an import (of an pst file) from the exchange to the archive ?
 It's no problem to import to their primary box but how to put it in the archive ? "

Do you mean they have a PST file that they want to store on the server?
If so then do the import on the local network.

If the content is in the mailbox, then you really need to do archiving in a more manual method when on a fast connection. The data still needs to be moved between the mailboxes, which will involve either cached mode uploading the content, or running Outlook "live" which over a poor connection simply isn't going to work.

Mr WooberAuthor Commented:
So if I understand this correct.

A user, which depends, upon all his mails, will not benefit from having an archive. It will be the same as if all mails are imported to his primary account and organized by the user into subfolders of his choosing, in his primary account.

From an administrator perspective the main advantage is to keep the db small and it is easier to perform tasks on the exchange server.
Guy LidbetterCommented:
That's right...
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