How backup my emails but keep accesible

The users in my company need save emails everyday and keep accessible if they need check them later.

My question is which is the best option to save and keep accessible?

Right now I created a PST in blank located in our Storage Server, the PST is open through the network with the user Micosoft Outlook, they can push the emails they want backup. they keep open the PST in Outlook in case they need check the emails later
this is the correct way or exist better options

we management a lot of emails
PLCITSAsked:
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arnoldCommented:
Well that is not a backup.  They can archive their emails after a set amount of time has passed. and they can search the archived emails as needed.
The backup is a separate process that should be undertaken depending on where the PST files are stored.

What is the existing setup, are they accessing the emails stored on the server (exchange direct) or are they using a POP/IMAP type of account to access the emails?
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Alessandro ScafariaInfrastructure Premier Field AdministratorCommented:
I'm afraid I didn't understand properly your scenario....
I suppose you download your emails via POP/SMTP and not IMAP protocol via Outlook.....

Probably your approach seems to be good for what you want to do.....

But I would suggest this:

1. Save all PST files in the workstation (do not create other PST in network locations)

2. Split your PST into years or months in order to have a reasonable order......

http://www.msoutlook.info/question/782

3. Backup your archived PST as you want.....

Is it suitable for your needs?
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PLCITSAuthor Commented:
This is my scenario Right now, Is correct?

Is better have local each PST?

we always created 4 PST by year we divide by quarters

but i'm worried if opened the PST over the network is the best option
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arnoldCommented:
PST means it is a local file.
The other option is to use/retain everything on the server no local PST. and have archiving schedule.
depending on outlook version and your setup, folder redirection, you would need to make sure that the datafiles are stored in the correct location.
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Alessandro ScafariaInfrastructure Premier Field AdministratorCommented:
PLCITS, probably you're right......

You save your PST into a network share, from outlook you point to that share and connect the PST to the Outlook client and you're good.....

I'm afraid is the best option you have with no budget :-)

Although, you have to move to Exchange on premise......(I said on premise because my guess you receive tons of emails!)
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PLCITSAuthor Commented:
this is my scenario, the client has the inbox and additional 4 PST those PST is located in the Storage server but is open over the network
PSToverNetwork.jpg
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arnoldCommented:
PST open over the network as long as outlook supports that is fine. Using Archive is a way to reduce the primarily accessed PST to a manageable site.  Backup is done on the storage server of the PST files there.
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