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Step 6: Set up email forwarding at your current provider
At your current email provider, set up forwarding for Margie and Mike's email accounts to your onmicrosoft.com domain:
Margie's A. Datum mailbox should forward to firstname.lastname@example.org
Mike's A. Datum mailbox should forward to email@example.com
When you complete this step:
All mail sent to firstname.lastname@example.org and email@example.com will be available in Office 365.
When Margie and Mike reply to mail they receive, the Reply-to address will be firstname.lastname@example.org and email@example.com.
Contact your current email provider for the exact steps for setting up forwarding.
You don’t need to keep a copy of messages at the current email provider.
Most providers forward email leaving the Reply-to address of the sender intact, so that replies go to the original sender.
Step 7: Test mail flow
Sign in to Outlook Web App (OWA) using Margie’s credentials. The URL is https://outlook.com/owa/office365.com.
Perform the following tests:
Test local Office 365 email. For example, send an email to Mike (firstname.lastname@example.org). This email should be delivered immediately. In this scenario, the message will not be routed to Mike’s mailbox on A. Datum because Office 365 sees the mailbox as being local.
Test email to someone who's on the other email system. For example, send an email to Sue. This email should be delivered to Sue’s mailbox on the A. Datum server.
From an outside account, or from an employee'e email account on the other email system, verify that forwarding is set up properly on the other email system. For example, from Sue’s A. Datum account or a Hotmail account, send Margie an email and verify that it arrives in Margie’s Office 365 mailbox.
Step 8: Move mailbox contents
Since there are only two users to move, and since Margie and Mike are both using Outlook today, the email can be moved by opening the old .PST file in the new Outlook profile and copying the messages, calendar items, contacts, etc. Once organized in the proper locations in the Office 365 mailbox, the items can all be accessed from any device, anywhere.
When more mailboxes are involved, of if the employees are not already using Outlook, you can use the migration tools available in the Exchange admin center. To get started, go to the Exchange admin center, and follow the directions in Migrate Email from an IMAP Server to Exchange Online.
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