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Outlook 2007 Need help with functions that I have no clue how to do

I have been using Outlook 2007 for a long time now, but there are things I need to do that I have never attempted before. I need fairly easy to directions for ...

1. Archiving.  Can I archive only certain sub folders? If I do will they still be accessible to search functions from even third party search software?  I would like to "put away" half of my 15GB PST file and not mess with it unless absolutely necessary.

2. Can I move an existing PST file to Outlook 2007 on another computer?  I want to have separate PST files, one for each client I do business for.  If I can do this, can I simply move a PST file from computer to computer if I wish or will that be complicated?  Can I create separate PST files for groups of sub folders full of mail?
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JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018
Commented:
You can easily move a PST file to a new computer. Find out where your PST is (Look in Outlook, Options, Accounts, Data files to see). Close Outlook and copy the PST file to a new computer. Easy.

You cannot easily synchronize POP3 Outlook files and cannot keep them on a shared drive. Consider IMAP if you wish to have multiple computer access.

Archiving is also easy. I archive my Outlook files and have done so for years. Open Outlook, Options, Advanced and click on Archive Options. Set these up. Watch the option to permanently delete old items and do NOT delete old items.

You can create PST files for groups of folders but I do not. I archive instead. Works fine.
Director, Practice Manager and Computing Consultant
Awarded 2014
Top Expert 2014
Commented:
1.       Yes. You can drag (move or copy) whatever folders you want into a PST file. It’s simply drag and drop.
2.       Yes. You have to close the PST file first. You do this by right-hand clicking on it in Outlook, then Close “NAMEOFFILE”. THEN you have to close Outlook and wait until it fully closes (because before then, it still have a hook into the file – it still claims it as its). Then you can copy/move it onto another computer, and then re-open it.
 
For this reason (because it is portable), I strongly suggest you have a password for it, even a simple one.

Author

Commented:
How do I create a new PST file? When I create it, can I tell it what folders to put in it?

Where is the PST file within Outlook to right click on?

When I archive folders will search work or will a third party search program be able to search ?
Phillip BurtonDirector, Practice Manager and Computing Consultant
Awarded 2014
Top Expert 2014

Commented:
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
As I noted earlier, you can find the location for Outlook Data Files in Outlook, Options, Accounts, Data files. That will tell you there.

Set up Outlook in the new computer, copy the PST file to the new location and open it. Set up your account and all should be well.

Author

Commented:
Thank you for the great answers. I still have the last outstanding question:  When I archive folders will search work or will a third party search program be able to search ?
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Windows / Outlook Search works great with Archive folders. I can find anything I want in Archives. No third party search required.
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
@ArtG2521  - Thanks and I was happy to help. Good luck with Outlook.