We have Office and Exchange 2010. Our HR department schedules all the office holidays and recurring "sterile cockpit" white space for the office. They will create all the appointments at the beginning of the year and invite everyone in the office.
The issue is that when we get new hires they have to repeat this process for each new hire. I have looked into creating an .ics file with all of the appointments packed inside or using the export to .pst and then importing for the new hires. Both work, neither one is perfect though. The .pst appends "Copy:" to each meeting and I found a VBA script to remove it but the whole process isn't smooth. For the .ics I took all the individual appointments and saved them as .ics, then used Rainlendar to combine them into one .ics that contained all the appointments. Again, fairly cumbersome.
These appointments are pretty much static and don't need to be connected to the original for updating. We're just looking for an elegant solution to put these on everyone's calendar, including new hires. We want to avoid using just a shared calendar as that won't put the event on each person's calendar so it shows up as busy in scheduling assistant.
Any and all ideas are welcome. If I've forgotten something please ask.