Functional Speification MS Access

Could someone please advise me on best approach to write a functional specification for an existing MS Access database?  An example would be great, struggling to find one.
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Scott McDaniel (Microsoft Access MVP - EE MVE )Infotrakker SoftwareCommented:
Functional Specs are, essentially, a "blueprint" of how the user will interact with the system. A good place to start might be to take screenshots of all forms, and then write instructions of how the user would use those forms. You might also need to do the same with Reports, depending on how complex your Functional Spec is supposed to be.

Another way to think of this is like a "user manual", with a lot more detail as to exactly how the user will interact with the system. For example, you might write 'User will click Edit button, and the form will locate the record, fill the data fields, and prepare the form for editing". You don't go into details of how that's done, you're just concerned with what is happening from the viewpoint of the user.

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Windows products have the utility Steps Recorder built-in. It can be a useful free tool to build a basic user reference document.

Jeffrey CoachmanMIS LiasonCommented:
Also note that the term "functional specification" can mean different things to different people.
Most are simple (as Scott outlines above)...
So I would stick with that...

You need only Google the term "functional specification" (or functional specification example/template)  to see that this is a very broad topic,  and can end up being very complicated.
...So you should speak with the person requesting this documentation, and ask them exactly what they are looking for...
It will be difficult for us to give you any targeted advice, as we are not familiar with the details of your database...

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