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Numbered list of tables in Microsoft Word

I want to have a numbered list of tables in a Word document so that I can easily add or delete content from the list. For example, I would like by list to consist of 3 tables, numbered 1, 2, and 3:

1. Table 1
2. Table 2
3. Table 3

However when I try to insert a table into (for example number 1), the first cell of the table gets a number 2, the next cell gets 3, etc., and then the first cell in Table 2 gets number 4.

What I want is that the Tables do not take part in the numbering scheme at all - I want to Table to be independent of the bulleted list, so that I can (for example) put the cursor in between the second and the third list item and insert a new Table (lets say Table 2A) and the original Table 3 now gets a list number in front of it of 4.

I can't seem to figure out how to do this in Word. Also I would like the list number to be on the same line as the first line of the Table, but when I insert a Table into a list it always seems to start one line below the bullet number.

I could abandon the use of bulleted lists altogether, but I would like to use them for ease of inserting new items and automatically bumping the numbering down one item.

Any help would be appreciated.

Thanks,

Mark
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karnac2020
Asked:
karnac2020
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1 Solution
 
n2fcCommented:
Is this what you had in mind?
Table-1.docx
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karnac2020Author Commented:
Hi n2fc,

Thanks for your comment. Table-1.docx is what I had in mind. However, I would like to be able to add an entry (another Table) between say numbers 2 and 3. (Or delete an entry either in the middle or at the end.)

As long as I could do that, I would be fine.

Mark
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Paul SauvéRetiredCommented:
Maybe this will help... I added info to n2fc's doc
Table-1.docx
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karnac2020Author Commented:
Sorry but After reading your post, i still have no idea what i am supposed to do.

Mark
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Paul SauvéRetiredCommented:
yes - but is that what you need - automatically numbered tables?

it works the same as heading styles
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Paul SauvéRetiredCommented:
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karnac2020Author Commented:
Hi Paul,

Yes, that is what i need .

Mark
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n2fcCommented:
Sorry... missed the interspersed comments when I went to bed!

Yes, that is exactly what my original document is designed to do!

I would like to be able to add an entry (another Table) between say numbers 2 and 3. (Or delete an entry either in the middle or at the end.)
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karnac2020Author Commented:
Hi Paul,

Thanks again for your comments. Upon looking at your example more closely, it is not exactly what I want. I would really like not to have the captions but just have it look like this (the numbering on the same line as the first row of each table:

1. Row 1 (of the first table)
    Row 2 (of the first table)
    .
    .
    .
    Row n (of the first table)

2. Row 1 (of the second table)
    Row 2 (of the second table)
    .
    .
    .
    Row n (of the second table)

3. Row 1 (of the third table)
    Row 2 (of the third table)
    .
    .
    .
    Row n (of the third table)

Is this possible to do?

Mark
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Paul SauvéRetiredCommented:
Yes - by creating a numbered Paragraph style that you apply to the first cell of each table. I think the best bet is to use one of the Heading style - like so:Numberd cellsTable-2.docx
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karnac2020Author Commented:
Hi Paul,

I think I understand most of the pieces, but it would really help if you could list the steps I need to take (starting from a blank document) in order to create my list of tables, i.e.

Step 1: Do this
Step 2: Do this next
etc.

Step n: Finish

Thanks,

Mark
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Paul SauvéRetiredCommented:
I assume that you know how to create tables & I will start from the document Table-1.docx that n2fc posted in his first answer. Please tell me if this will work for you...
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karnac2020Author Commented:
Yes, I know how to create tables and bulleted list, but I don't know how to modify styles, etc. Sure, Table1.docx but with the bullet number level with the first row, and no caption.

Thanks Paul,

Mark
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Paul SauvéRetiredCommented:
OK ― I'll include the procedure in the Table1.docx final version & post some screen shots as well...

Give me a bit of time....
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karnac2020Author Commented:
Thanks Paul!

Mark
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Paul SauvéRetiredCommented:
Here are the screenshots & the modified document (Table-1 FINAL.docx):Step-by-stepI realize you still may have questions - so fire away!
Table-1-FINAL.docx
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karnac2020Author Commented:
Hi Paul,

I guess there is a communication gap because I am still not understanding your instructions.

I am using Microsoft Word (from Office 2011 for Macintosh)

I have created a document with the 4 tables in it as you have shown.

Either I don't have a "styles pane" in this version of Word or I am clicking on the wrong thing because I don't see an "Options" button.

When I click on "Modify Styles" in the Styles Ribbon I get a box that looks like Screen-Shot-2015-04-03.

So when you say "Display the styles pane, click on Options (bottom right of pane) & in Styles to show: select Current Document" I don't know what to do.

Second: in "Step 1" I don't understand (or see where I can select it) "erase the paragraph style List Paragraph with Table 1"

Does Step 2 just mean to select the style "Heading 4"?

Please explain.

Thanks,

Mark
Screen-Shot-2015-04-03-at-4.35.34-PM.png
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karnac2020Author Commented:
Paul,

Also when it is all "done," how do I add a new list item (a table) between table 2 and table 3? or delete table 3 and have the numbering reorganize itself?

Mark
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Paul SauvéRetiredCommented:
Please forgive me - this is the first mention of  Office 2011 for Macintosh you have made...

I have Word 2010/Windows 7 Home premium...

>>When I click on "Modify Styles" in the Styles Ribbon I get a box that looks like Screen-Shot-2015-04-03.
Yes, this is the styles pane I meant in my example.

If you click on the blue paragraph icon beside the List Paragraph style, you should see a menu.

>> So when you say "Display the styles pane, click on Options (bottom right of pane) & in Styles to show: select Current Document" I don't know what to do.
It is already set!
mac vs win7
Try the options at the bottom of your Styles pane
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Paul SauvéRetiredCommented:
>> Does Step 2 just mean to select the style "Heading 4"?

As you can see from your Screen-Shot-2015-04-03-at-4.35.34-PM.png, the style Heading 4 isn't in the present document. But if it is, you MIGHT have to modify the style to your liking.
MacWord
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Paul SauvéRetiredCommented:
>> Also when it is all "done," how do I add a new list item (a table) between table 2 and table 3? or delete table 3 and have the numbering reorganize itself?

Correct - to add the numbering to the new table: FINALLY: place the cursor in the first cell of the the NEW table and change the style to Heading 4 by clicking on Heading 4 in the Styles pane
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karnac2020Author Commented:
Thanks!
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Paul SauvéRetiredCommented:
good and thank you for the points.
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