MS Access 2010: Visual Basic: Get the number of rows from an open query window


I would like to code in MS Access 2010: Visual Basic a function that close all open query windows that have no rows.

Where can I find in MS Access 2010: Visual Basic the list with the open query window ?

How do I test if there are rows in the query window ?

Ivo Raemy
Ivo RaemyAnalyst ProgrammerAsked:
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Gustav BrockCIOCommented:
You can close all forms like this:
Public Function CloseFormsAllBut(Optional ByVal intNoClose As Integer = 1) As Boolean

    Dim booSuccess  As Boolean
    Dim intForm     As Integer
    Dim intForms    As Integer
    On Error GoTo Err_CloseFormsAllBut
    intForms = Forms.Count
    If intForms > intNoClose Then
        ' Close all forms in reverse order.
        For intForm = intForms - 1 To intNoClose
            CloseForm Forms(intForm).Name
    End If
    If Forms.Count > intNoClose Then
        ' Not all forms could be closed.
        booSuccess = True
    End If
    CloseFormsAllBut = booSuccess

    Exit Function
    Call ErrorMox
    Resume Exit_CloseFormsAllBut

End Function

Open in new window

To check if a form has records:

If Forms(n).RecordsetClone.RecordCount = 0 Then
     ' No records.

where n is a form index as used above in the function, or:

If Forms("NameOfForm").RecordsetClone.RecordCount = 0 Then
     ' No records.

if you wish to use the name of the form.

Ivo RaemyAnalyst ProgrammerAuthor Commented:
Hello Gustav

This works for form. However, I open the queries with

OpenQuery queriesName, acViewNormal, acReadOnly

The Queries are not in the list Forms.

I would do the test:

For each query in Querys
  IF query .RecordCount = 0 THEN
      query .CloseQuery()

Any Idea?
Gustav BrockCIOCommented:
I don't think you can do this. You can loop the QueryDefs collection and:

    Set rs = QueryDefs(n).OpenRecordset()

but that will open any of these not already opened.

You can also do:


but that doesn't fail if the query was closed, so that would close all queries, not counting records.

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Jeffrey CoachmanMIS LiasonCommented:
Or, you could not even open the query if it has no records...
Something roughly like this:
(If the query only has more than 0 records, open it )
IF Dcount("*","YourQuery")>0 then
   Docmd.OpenQuery "YourQuery"
end if

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Jeffrey CoachmanMIS LiasonCommented:
I mean, why even open it, ...if you need to go through a lot of trouble (or code) to close it anyway?
Jeffrey CoachmanMIS LiasonCommented:
Glad I could help...
Enjoy your weekend.

Ivo RaemyAnalyst ProgrammerAuthor Commented:
Thank you very much. That was a great solution.

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