Filtering a Report with a list selection

I have reports and I have my list of options...I want to select from the list and have the report run based off my selections. How do I manage that??
Jass SainiAsked:
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Scott McDaniel (Microsoft Access MVP - EE MVE )Infotrakker SoftwareCommented:
You can gather the selected items and create a "WHERE" filter you can use when calling the report. If it's a Text field you can use the IN keyword:

Dim s As String
Dim var as Variant

For each var in YourListbox.ItemsSelected
  s = s & "," & var
next var

s = Left(s, Len(s)-1)

DoCmd.OpenReport "YourReportName", acViewPreview, , "YourFieldName IN (" & s &")"
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Jass SainiAuthor Commented:
Hello Scott,

This is my code and I am not sure why it is not working.  It will open my report...but does not filter

Private Sub cmdRunReport_Click()

'On Error GoTo Err_Handler

    Dim strRptName As String, stWhere As String, rpt As Report
        
    If Me.cboSelectReport > "" Then
'        strRptName = BuildReportName(Me.ucboSelectReport.Column(1))
        strRptName = Me.cboSelectReport.Column(5)
        
        stWhere = ListBoxSelection(lstEmployeeID, "Analyst") & " AND " & ListBoxSelection(lstOrg, "Org") & " AND " & ListBoxSelection(lstCostCenter, "CostCenter")
        stWhere = stWhere & " AND " & ListBoxSelection(lstFund, "Fund") & " AND " & ListBoxSelection(lstPEC, "PEC")
               
        Select Case strRptName
            Case "RptFinal_Table Query"
                stWhere = stWhere & " AND FreezeExemptNum > " & Chr(34) & Chr(34)
                             
            Case Else
                If SetRptSource(strRptName, False) = True Then
                    DoCmd.OpenReport strRptName, acPreview, , stWhere
                End If
        End Select
    Else
        MsgBox "Please choose a report."
    End If
    
Exit_Proc:
    Exit Sub

'Err_Handler:
   ' MsgBox "In cmdPreview_Click" & vbCrLf & Err.Number & "--" & Err.Description
    'Resume Exit_Proc

End Sub

Open in new window

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Scott McDaniel (Microsoft Access MVP - EE MVE )Infotrakker SoftwareCommented:
First: The ONLY time your report would open in the above code would be when your report name is anything other thant "RptFinal_Table Query". Otherwise, your Select Case block would simply add the "FreezeExemptNum" data to the stWhere variable and exit. I don't know if that's what you intend to do, but it doesn't look right.

I also have no idea why your code won't work, since I have no idea what "ListBoxSelection" does, or why you're using it. I don't see anything even remotely resembling what I suggested you do, so I'm not sure where your code is failing.

Can you printout the value of stWhere just before the call to OpenReport? To do that, insert this line just above:

Debug.Print stWhere

This will print the value of stWhere to the Immediate window in the VBA Editor. After you run the routine, open the VBA editor and copy/paste that value here.
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Jeffrey CoachmanMIS LiasonCommented:
Please reply to Scot first...

To me, it is not clear (just from the code you posted) exactly what you have there, and why...

It seems to me like you are using multiple listboxes, and using the AND operator to build your selections from each.
For example:
Listbox 1: Analyst="Bob"
ListBox 2: CostCenter=1
...so your filter would be something like:
Analyst="Bob" AND CostCenter=1
...is this correct?
If so, then I don't see a need for multiple listboxes, I only see a need for multiple "comboboxes" (since you may only be selecting one value from each combobox, ...else your AND/OR logic might get confusing)

...In any event here is a very simple sample file of both approaches.
Let us know if it helps

JeffCoachman
Acc-MultiSelectListboCombo.mdb
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Jass SainiAuthor Commented:
Thanks...I just used a different approach!!!
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