how can I scan an image and import it into Microsoft Word 2013 for editing?

Hello and Good Afternoon Everyone,

           I have some text documents which I would like to scan and import into Microsoft Word 2013.   With this interest in mind, what are steps for accomplishing this task?

           Thank you

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What you are looking for is OCR (Optical Character Recognition) software.  It is included with many (but not all) scanners or you can purchase it separately.  What scanner do you own?
Just to be clear, Your can scan images as such with any scanner and save the result as a graphic image. This can be inserted as a picture into a Word document. You will not be able to edit any text in the picture with Word. That is only possible using an OCR application as CompProbSolv already has mentioned.

I use Nuance Omnipage, but there are several others, such as Abbyy FineReader that are comparable quality  (and price).
Joe Winograd, Fellow&MVEDeveloperCommented:
Hi George,

> With this interest in mind, what are steps for accomplishing this task?

The exact steps depend on what software you have (or are willing to acquire). For example, in Adobe Acrobat, here are the steps:

PDF from Scanner
Custom Scan

You will then see this dialog:

Acrobat XI OCR
Select your scanner, pick whatever other options you want, but the key is to tick the Make Searchable (Run OCR) box. That will create a PDF that has text which may then be simply copy/pasted into Word 2013 or converted in Acrobat to a Word document via the following steps:

Save As Other
Microsoft Word
Word Document (or Word 97-2003 Document)

There are lots of other software packages that can do this, both free and not free. Some can even scan directly to a Word file that contains text from an automatic OCR process without the need for an intermediate PDF searchable file. For example, here's the file type drop-down from the scanning dialog of Nuance's PaperPort:

PP14 scan to Word
Do you already have software that can scan to a PDF searchable file or do you need help selecting one? Or would you prefer software that can scan directly to a Word file that contains editable text? Let me know and I'll be happy to help you choose. Regards, Joe

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GMartinAuthor Commented:
Hello and Good Evening Everyone,

            Please forgive me for the delay in getting back to this post.  With respect to the input I have provided, I must apologize for leaving out various details.  My unit is an HP Deskjet Model 2543 which is a printer, scanner, and copier.  I am not sure if any software is suppose to come with it, but, I could not find any.

            At this point, I believe I will follow up further by using the suggestions outlined by Joe.  I am confident this will be what I need and have in mind.  

            I will be back in touch soon.


Joe Winograd, Fellow&MVEDeveloperCommented:
Hi George,

Thanks for letting us know what model scanner you have. My first suggestion is to download the latest software from the HP website. They call it the Full Feature Software and Drivers and you can find it here:

I strongly suggest installing this software package, which will include whatever scanning/imaging apps that HP provides for your All-in-One, as well as the latest scanning drivers, the latter being very important.

You'll also see a firmware update there that was recently released — 20-March-2015. I like to have up-to-date firmware on my devices, but that's a very personal decision — some folks don't like to mess with firmware. My advice, if you're game, is to update the firmware.

Also, the guides/manuals are here:

I suggest downloading them — they can be very helpful, although after downloading and searching them, I could not find any reference to OCR, so I can't tell if that's included in their scanning/imaging apps. I also downloaded and unzipped the installer (the file is DJ2540_188.exe). I see that it has folders with these names:


This is good news, because it means support for both 32-bit and 64-bit Windows. Inside those folders are files that have WIA in the file name, which is also good news, because it means that it will likely install WIA drivers, which most scanning/image software supports, including PaperPort.

Looking forward to more feedback from you. Regards, Joe
EirmanChief Operations ManagerCommented:
Try this .....

=} Scan your document as an image (You have probably done this already).
=} Go to ....
=} Click on "Select File" and upload your image.
=} Choose "Microsoft Word DOCX" as your file type.
=} Click "Convert"
=} Download your editable Word document.
GMartinAuthor Commented:
Hello and Good Morning Everyone

            Thanks so much for the high caliber quality of shared insights given in reply to my question.  The steps given in each of your replies are easy to follow and understand.  The coherent graphical illustrations makes comprehension of the steps take place in a much faster and stress free way.  Thanks also for the resourceful links provided as nice additions to this post.  With the information at hand, I am confident I have what is needed to start this scanning project.  If I should have further questions or concerns, I will create a new post.  

             Have a great day everybody and thanks again : - )

Joe Winograd, Fellow&MVEDeveloperCommented:
Hi George,
You're welcome! And thanks to you for the compliments — very nice to hear. Will be happy to help on other questions as your scanning project moves forward. Regards, Joe
GMartinAuthor Commented:

           Your feedback is always so rich in detail and content.  I greatly appreciate the time, effort and research you put into my questions.  It is always so welcomed and appreciated.

            Have a great upcoming weekend : - )

Joe Winograd, Fellow&MVEDeveloperCommented:
That's kind of you to say. You have a nice weekend, too. Regards, Joe
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