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Office 365 - Enable archive for heavy use users

mvalpreda
mvalpreda asked
on
I want to make sure I am doing this right. I have Office 365 E3 licenses and the software installed from the portal. I have a few users approaching 50GB mailboxes and don't want to use local PST files. This is where I will use the archive feature in Office 365 correct?

Users, Active Users, find user, Edit Exchange properties
Mailbox features, Archiving: Disabled to Archiving: Enabled

Then in Outlook it will show an Archive mailbox like it would for an additional mailbox correct?
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JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
Go to Outlook, File, Options, Advance and then Auto Archive. This is where you set it up.

Set the frequency and period of archive and also the location of the archive.

Check my article on Outlook for individual users that may also apply to you.

http://www.experts-exchange.com/articles/18332/Outlook-for-Individual-Users.html

Author

Commented:
Not going to use PST files. I want to use the unlimited storage in Office 365.

That way if/when the computer crashes, I don't have a bunch of lost PST files.
JohnBusiness Consultant (Owner)
Most Valuable Expert 2012
Expert of the Year 2018

Commented:
I am not sure about the extra mailbox. When you go to Outlook and see the Archive mailbox, I think it will be a PST file, but I am not certain.
Most Valuable Expert 2015
Distinguished Expert 2019

Commented:
Yes, just activate the Online archive from the portal or via PowerShell. Note that it's not actually unlimited, you get 100GB by default with E3, and if you reach that you will have to raise a ticket with MS.

Author

Commented:
Thanks John but that is not the path I want to go. PST files are always bad news. Prone to corruption, not accessible from other machines, the list goes on and on.

Vasil- did I have the process correct? Is that where I need to activate through the portal?
Most Valuable Expert 2015
Distinguished Expert 2019
Commented:
It will be a bit faster if you just go to the Exchange Admin Center -> Recipients -> select the user and click on the "Enable archive" link on the right side. Same thing anyway :)

Author

Commented:
Is there an archive policy in place by default? Or will nothing happen until I apply something?
Most Valuable Expert 2015
Distinguished Expert 2019

Commented:
There is, 2 years move to archive is the default tag.

Author

Commented:
I changed the three users I set up with an archive to no policy from 'MDM default'. That should keep anything from being moved correct?

Sort of want to do it manually.

Author

Commented:
I set up the users with the Archive and in OWA it says 'In-Place archive'. Is that the same thing? I don't want to start putting data in there if this is not what I want. I was expecting it to say "Archive Mailbox - User Name"
Most Valuable Expert 2015
Distinguished Expert 2019

Commented:
Same thing, yes.

Author

Commented:
Just verifying. So I can move mail from the main mailbox and import PSTs into the In-Place Archive'?
Most Valuable Expert 2015
Distinguished Expert 2019

Commented:
Yes, just remember that both moving/coping or importing PST via Outlook are 'foreground' operations and will 'lock' the client until finished.

Author

Commented:
Is there a way to import a PST from a command line to O365 like I would do in Exchange 2010?
Most Valuable Expert 2015
Distinguished Expert 2019

Commented:
No, the only way to export from O365 mailbox is by performing an eDiscovery search and using the app from the EAC.

Author

Commented:
How about from a PST in to O365?
Most Valuable Expert 2015
Distinguished Expert 2019
Commented:
Go to the admin portal -> Import. Or use PSTCapture. Or third party tools.