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Microsoft Word Mail Merge

Please see the attached files.

I am trying to using word for a mail merge. When I start importing data, my formatting messes up. I would like to have 3 columns. Please see the "5-4-15 Before" as an example before the import takes place. And the "5-4-15 After" to give an example of what happens after the import.

I would like the sheet to be nice and clean after import with everything lining up.

Thank you!
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1 Solution
You have several tabs and tab stops spaced 1.27 cms apart between the merge field and the first check box in each of your paragraphs.
You should remove all but the last one to be positioned at about 7.6 cms so that you only need one tab character.
You only have one stop between the two check boxes in the paragraph, but the tab character is padded out with spaces. The same thing applies to the way that the underscores are separated from the second checkbox.
I have tab stops at 7.72, 10.16 and 11.75 cms which seem to work OK.

Note that it might help to show non printing formatting marks via the Show/Hide(ΒΆ) button.

I have changed it in the first paragraph of the attached file.
wrt1meaAuthor Commented:


Especially for the explanation, as I use Word so infrequently, I was unsure about the tab stops.
wrt1meaAuthor Commented:
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