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Microsoft Office usage survey before moving to Google Apps

Hello,

In attempt to cut licensing cost and it overhead costs, we are thinking about, gradually, moving to Google Apps.
Before we do so, to prepare for the move, we would like to conduct a survey and to have a better picture what features are used or not.
I would not be surprised if a set of questions already exists on the internet.

Any input is appreciated.

thanks

Andrei
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Andrei9
Asked:
Andrei9
2 Solutions
 
Leslie BloomCorporate & Product Marketing ManagerCommented:
For clarification:
Are you looking for a set of questions for your survey? Or a platform by which to conduct your survey?
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Allen FalconCEO & Pragmatic EvangelistCommented:
Asking users what they use can lead to bad results.  Users will state that they use Powerpoint, access, and other components much more than they actually do use them.  Others will assume use means "receive or view files" of the type, rather than actually creating files.

So, you need to be very careful in your wording.

Another option is to use a tool like Exoprise to audit creation, use, and sharing of MS Office across the domain. It can quantify and classify users based on their actual usage patterns.
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Andrei9Author Commented:
Re: Leslie

I am looking for a set of questions

thanks
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Andrei9Author Commented:
Re: Allen

thanks Allen
I am looking in to it right now
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Koen Van WielinkBusiness Intelligence SpecialistCommented:
Hi Andrei,

Just wanted to give you my 2 cents since we just completed our migration of 1000+ users from MS to Google.
We chose to migrate all users in the timespan of a few months. It was our belief (note that we did NOT perform a survey like you requested), that about 99% of our users are using basic functionality in the MS office suite only. There are only a handful of users, which we would term powerusers, who use the full functionality of, say, Excel, and where you'd run into problems because some of that is not available in Google Apps.
Now that we've been using Google apps for a few months, there are actually remarkably few features in Office that do not exist in Google Apps. The most obvious ones that come to mind are things like Macros in Excel, which would require Java script in Sheets. We only have a handful of users who require such features, and they can continue to use Office for those kind of requirements, until we have a comparable solution available in Google Sheets. We did not go round and uninstall Office from each and every computer. Rather, we have announced that new computers, or machines that require a re-install, will not have MS Office installed anymore. IF a user does require it, he or she will need to put in a special request and make a case as to why they cannot do what they need in Google.
Like Allen already said earlier, be careful with asking too many questions from your users. Humans are creatures of habit, and if asked upfront very few would happily stop using MS Office and switch to a whole new platform like Google. But by creating a buzz around the whole migration, clear communication, phased implementation and user training, we managed to get everyone excited and the migration eventually went off without a hitch. So far, feedback has been very positive.
Good luck with your decision.
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Andrei9Author Commented:
Helpfull
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