Problem of paper Time cards - how to go "paperless" ... with people who are not tech savvy?

Our company (which I am slowly helping to bring into the 21st century) is finally going forward with Direct Deposit.

However we have forgotten one important detail - Time cards.

Our entire workforce is non-office employees who get their time cards mailed to them,
which are mailed back, or if they live close, driven back to work.
Also many of the employees have no smart phones, some with no computers, and little or no PC skills.

We have the ability to email their time cards, but unsure what to do next:

1) Is there any cost efficient App for smartphones and computer users so they can fill out their time cards electronically?
(Which could possibly be emailed back to us?)

2) Should we just mail time cards to our less tech savvy users? Or any other ideas?

Thank you,
TheGreatEye OfSauronAsked:
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David Johnson, CD, MVPOwnerCommented:
Unfortunately in your environment you are stuck in the 19 century re: time-cards.. There are many things that CAN be done i.e. android/ios apps for those with smart phones or internet access that can be developed rather cheaply and save $$$ since it takes time to process the time-cards.  The company may think about subsidizing employee purchase of a basic smart phone

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Paul SauvéRetiredCommented:
Your best bet would to use a system that integrates Employee ID's and RFID (Radio-frequency identification) cards!

But you have to take local privacy information legislation (what data can and cannot be collected and saved for employees) into consideration.

The advantage of RFID cards is that the cards can be read in proximity...

Smart phone apps taking advantage of GPS functions are another possibility. This type of app has been used to calculate Commercial Vehicle Driver Hours of Service compliance.
TheGreatEye OfSauronAuthor Commented:
David and Paul,

One huge issue is cost. We are a security guard company and could never afford to give all 300+ guards smart phones.
RFID sounds great too, as long as not too cumbersome to set up and if it can be done cheaply.

So paying to have an App made for us is the way to go?

Paul SauvéRetiredCommented:
So you have two things to look at: where the security guards are working and how long they are on duty!

I think that an app integrated with GPS is probably the best way to go IF it is legal in your administration to track your employees!

Please refer to these articles to understand the problem:
Paul SauvéRetiredCommented:
think about only tracking only security guards' scheduled working hours
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