Internal Control Question

What is a good internal control procedure to put in place if a business unit receives payments by mail?  Sometimes customers send checks, sometimes money orders and sometimes (stupidly) cash.  My concern is, especially when cash is received, that the person opening the mail will pocket the cash and destroy the envelope it came in; thereby leaving no trace that anything was ever received. Thank you.
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David Johnson, CD, MVPOwnerCommented:
always have 2 people open the envelopes and rotate the users around. The person handling the cash should not be the person reporting.. or these days use video surveillance.

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you can scan all the envelopes - so you always have a trace; before handing them to the person(s) who open it!
Thibault St john Cholmondeley-ffeatherstonehaugh the 2ndCommented:
Why employ someone you don't trust? If they were only there to steal from you there are probably plenty of other things they could take. I expect there are cameras all over the place now, but any bank or shop that deals with cash has always had to trust their employees, handling money is their job.
Ask always the company/persons/customers who send you the money to inform you in advance per email how they sent the money, how much, when... as second reference external control.
David Johnson, CD, MVPOwnerCommented:
banks have video cameras everywhere these days.  Tellers don't have cash drawers these days they access the users account (user uses their pin # on their debit card) and a record of the precept or disbursement of cash is recorded and then sent to the central teller .. note the separation of responsibility .. Even back in the stone age a tellers cash drawer had to tally with the deposit and withdrawal  slips and it had to be to the penny or the teller would soon lose their job. over-averages were just as bad as shortages and all shortages came out of your pay check.
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