Set default image/graphic size when using datalink feature in Visio 2010. Datalink source is Excel 2010

I've used the datalink option in Visio 2010 to display certain laptop attributes in a classroom drawing such as device type, host name, make/model...etc. So far, I've been able to edit the data graphic to show only the attributes I desire to include, and I've been able to set the value font size to a smaller but readable font. But, I'm having trouble with the following items:

I'm using the laptop computer graphic but when I drag it from the external data source to the floor plan drawing, I keep needing to manually adjust the size so it's smaller. Is it possible to have it automatically set to be a smaller icon when it hits the page?

I'm a rookie with Visio, so I'm having trouble making the items automatically sort. If this is an option, it would be much easier than trying to align all of them individually.

Thank you
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Scott HelmersVisio Consultant, Trainer, Author, and DeveloperCommented:
If you want to adjust all current and future instances of a master shape like the laptop, the key is to understand two things: the difference between a shape and a master, and Visio's use of something called the Document Stencil. I think you'll find what you need about both in this article I wrote several years ago. What I think you want to do in this case is to reduce the size of the laptop master shape in the Document Stencil.

For your question about sorting, if you want to sort the data in the External Data window, simply click a column heading. If that's not the issue, can you tell me a bit more about what you're trying to accomplish?

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bukufungiAuthor Commented:

Thank you! That's exactly what I was looking for. Drawings complete and submitted. Much appreciated!!
Scott HelmersVisio Consultant, Trainer, Author, and DeveloperCommented:
You're welcome -- it's good to know my answer was immediately useful.
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