Clearing up email to reduce used space in. Gmail ?

Hi folks,

My free GMail account is almost full 99% used up, so I wonder if you guys have any tips on how to quickly gain some space ?

This account was opened since long time ago so it accumulates way too many email and attachments.
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Senior IT System EngineerIT ProfessionalAsked:
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viki2000Commented:
You have 15GB free on Google Drive used to share emails, photos, files.
If you are close to 15GB full, then besides deleting the emails, you have additional options as:
- download emails on your PC with an email desktop program
- forward the emails to another email account. Either you can open a second Gmail account or any other existing maybe from Yahoo or another provider.
Deleting, downloading or forwarding may be done selective based on:
- what is still important or not to you.
- based on size, maybe those with high size attachments.
- or you just combine some of these 3 methods.

- You may increase your storage space from 15GB to 100GB for 2USD per month, or even more storage for higher price:
https://support.google.com/mail/answer/2375123?hl=en
- If it is not personal, but for education or work then you have also these options:
https://support.google.com/a/answer/177064
Tony GiangrecoCommented:
Increasing your space is the quickes solution. This also allows you to immediately continue your regular work schedule and then go back and delete old unnecessary email when you have time.

You can also install an email client on your Pc and download that mail so you have a local copy and leave the originals on the web.

Hope this helps!

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Senior IT System EngineerIT ProfessionalAuthor Commented:
Well, I would like to delete some oldest email or large attachments to quickly gain some disk space.

How to do that ?
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Tony GiangrecoCommented:
Open Gmail and click the Date Received column to change the displayed sort. You should see your oldest email. If not, click date received again. You may have to scroll all the way down or up depending in your preferences.

At  that point, you can select as many email as you like and click delete to begin cleaning up your email.

You can also click Size at the top of that column and soft them by size to find the largest and delete those.

Hope this helps!
Senior IT System EngineerIT ProfessionalAuthor Commented:
ok, for example is ther any way to select all email in my GMail mailbox from one particular sender and then select them all then delete them all to thrash ?
Tony GiangrecoCommented:
Use the Gmail Search tool. Type in the sender's full email address and click the magnifying Icon.

There is also a Redefine search option.

Check this page. It shows an example. Click on Computer inder the video to expand the page.

https://support.google.com/mail/answer/6593?hl=en
Koen Van WielinkBusiness Intelligence SpecialistCommented:
One more option, since it's not yet mentioned, is to use Google's Takeout function to create an archive of your emails in Mbox format, which you can download to your hard drive. This mbox file can be read by Mozilla Thunderbird for example to access your emails. Once you have the archive, you can delete the files in your online Gmail which you don't need to access regularly.
To create the archive, go to https://myaccount.google.com/.
Under Personal Info and Privacy, select "Control your content".
Under "Download your data" click "Create Archive".
Select which data you wish to include in the archive (easiest is to press "select none" then only select Mail, assuming that's the only data you want to archive).
Click next, at which point you can indicate your download format. Make sure your delivery method is set to "Download link via email" as your Drive storage is already full.
Once the archive is created you will get the link in your inbox to download the ZIP file to your local hard drive. Install Thunderbird and open the MBox file inside the ZIP to confirm your archive is created correctly. After that, you can start deleting your emails from Gmail. Make sure to store your offline archive securely with a backup in at least 1 other place in case your hard drive fails you.
Hope this helps.
Senior IT System EngineerIT ProfessionalAuthor Commented:
THanks !
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