Backup of Google Drive to Local; Hard Drive

My Manager requires me to put something in place so that we will get an automated backup of everything that exists in our google apps cloud.

Basically, everything is in subfolders of a folder called "company files"

All 5 of us share that folder, so its it that I want to get a local copy of daily.

Google apps / drive only provide a manual solution.

Also, I do not want to back it up to another cloud service, I want to have a local copy incase something disasterious happens to out broadband, google, etc.

Thanks you,
IP4IT StaffAsked:
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You could setup the Drive app which creates a local copy and then back that up to another location.
IP4IT StaffAuthor Commented:
winthropj: That that will not work

The Drive which appears to be local and to have files in it, only has pointers like "short Cuts" to the files that exist in the cloud.

IP4IT StaffAuthor Commented:
Just wondering has there been any new solutions for accomplishing this during the past few months since I first asked the question.

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IP4IT StaffAuthor Commented:
How can I escalate this to get some more help?

Thank you.
Gerwin Jansen, EE MVETopic Advisor Commented:
>> only has pointers like "short Cuts" to the files that exist in the cloud.
Can you try copying from that location to a NAS, I believe it would copy files (not shortcuts), you can use xcopy like this:

xcopy /e /y "c:\users\<username>\Google Drive" "\\nas\share\<destination>"
Brian MurphyIT ArchitectCommented:
Google apps / drive only provide a manual solution.

I need to ask if your manager is aware that Google Drive and Google Apps in general are backed up to minimum of 5 data centers in the US and 11 that I know of across the planet Earth.

It sounds like what you need is redundant Internet connections, yes?

Your location, the internet provider, so forth is most likely going to have a problem before Google does in regard to your data?
Brian MurphyIT ArchitectCommented:
Also, I do not want to back it up to another cloud service, I want to have a local copy incase something disasterious happens to out broadband, google, etc.

How much data are we talking about?  I can most likely give you the best option or set of options.
Scott Fell, EE MVEDeveloper & EE ModeratorCommented:
I am currently doing this for one of my clients and it is a bit hair pulling.   The reason is google Drive is not really set up for Teams or Servers.

The seemingly simple solution is to add Google Drive to one of your local computers.

To do this right, you need to get everybody using the same Google Drive account.  This means one person becomes the "main" account, then shares with everybody else.  Where you run into a mess is where everybody copies the files to "their" drive.  

When the main person is in Drive, they will see the left nav item, "My Drive".  In My Drive you will see your folder and all sub folders.  

Now you need to share that folder with everybody in your team.  They  will find that folder in the "Shared With Me" location.  Make sure to give them instructions to not copy to their drive and if they find they are using "My Drive" to make sure the files are synced.  It is a real PITA because of the way Google is set up.

Finally, the "main" person will need to install Google Drive on their computer.  This must be a computer that somebody uses every day and not a server that you would have to remote into in order to manage.    

The reason you can't use a server is Google Drive will stop syncing as soon as you log out of the server. I have tried everything and have a couple of questions on this here on EE including trying to set up a scheduled task that runs every hour to check to see if Drive is awake and if not, then start it up again.

Personally, I think google Drive is not good for teams or business use.  Another reason I don't like Drive is it only archives files for 30 days. (This includes the paid Google Apps For Work).   Let's say a file gets accidentally deleted on google Drive.   Then 31 days later you look for it and know it is there.  You will not be able to recover it.  By the way, when you have the Paid version of Drobbox your archive lasts for as long as your account is paid.  If you delete something by accident you can go back 5 years in the past and restore it on   If you are handling sensitive data, check with your state/association.  I just found out Dropbox is not approved for law docs in one state.

Back to your Google Drive. Because of what I just stated where files can be deleted and not restored, the procedure I would use is:

1) Upload docs on google Drive.

2) Sync down to a computer that is always on and always has somebody logged in.

3) Have a back up system in place for the computer that is used for syncing.  This may mean an external hard drive.  But really a continuous back up system that is offsite (cloud based) is going to be the safest.

Good luck!

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Brian MurphyIT ArchitectCommented:
I'm surprised to hear your mishap with Google Drive.  Have you tried the new API's to Google Drive to allow command line backup and creating snapshots of data?  

I get what your saying about one account but an "interface" for users should be created for these people don't you think? Or am I way off on this one?
Scott Fell, EE MVEDeveloper & EE ModeratorCommented:

I have not.  This was my last try.

We probably have 30 gigs or more and growing on Drive.   I don't want to hijack this thread.  I can tell you have had numerous calls with the Google Apps for Work people about this and the general consensus from their tech people is Google Drive is meant for individuals and not teams. Also, it is not supported for use on a server.  "But we are taking notes on your issue and we have been told server support is in the works"  Heard this for over 2 years.   When you do talk to Google, I swear it is just like the movie The Iinternship where you are talking to people that really are not well versed in their subject other than helping people that don't already understand technology.  

On the other end of the spectrum, when you call Microsoft if you have office 365, you can have some very good conversations and great help. Plus you are assigned a team for each shift.  If you always call  during the day, you will always get help from the same team.  MS 365 is better set up for Teams.  

As far as trying to use any api's from google, too many times I have tried to develop and get zoinked when a year later they change their mind and sunset something you have put effort into.  

If you have a better (and tested) workfllow that will help robbiebreslin  I would probably use it too.
Allen FalconCEO & Pragmatic EvangelistCommented:
There are third party tools that back up Drive to local storage.  We find the cloud to cloud backups, particularly Backupify, to be less expensive and more effective and reliable.

Worries about broadband outages are misplaced as you'd have access to your data over any Internet connection (we tethered our mobile phones during a recent storm related outage)  

Also, your native Googke docs will not be in a usable format in the local backup.  

Google Sync to a local machine is not a valid solution because it only syncs the most recent version and will sync deleted and errors.  Corrupted, infected, and deleted files all sync.  You won't be able to recover.

Drive is a peer to peer file service.  For a more traditional file server type structure, we recommend and install AOdocs.

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