Folder and File Naming Convention

I have a client that is about to convert to Google drive and I have been asked to come up with a plan for Folder and File Naming Convention. I wanted best practice for this but am unsure where to start. Please could you help me out a little with this project?
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JohnBusiness Consultant (Owner)Commented:
There are as many ways as people.

I do something like the following:

My Clients -> Client Name (lots) -> Subject (say Corporate Minutes) - > Year.

So I have a whole bunch of folders named 2005, 2006, 2007, .... 2014, 2015. But they are all in their subject and then things are really easy to find, either by memory (I remember who and when) or by indexing / search (which I use).

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Will SzymkowskiSenior Solution ArchitectCommented:
This really depends on the business requirements and needs. Typically you would have the following....
- Line of Business
- Department
- Sub Category within your department

You could also apply this type of structure in a group share as well. Sometimes departments need to be able to Share or publish data as it could be useful to other departments (HR for example). This would be a read-only Group Share where departments can publish documents that could be helpful to other users.

AJ1978Author Commented:
The client has multiple verticals in different industries all recently acquired and wants to standardise folders structures and file naming. We are in the process of migrating them to Google Apps and everyone will be uploading files to Google docs and management want each vertical to use a standardised file naming when uploading within department or for shared services such as HR, Finance, Management reporting etc. So if you could share some examples or policies relating to this it will help me design structures and naming for files.
JohnBusiness Consultant (Owner)Commented:
I use Organization-> Board meetings or Executive meetings, or Treasury -> and the perhaps the Year folders.

You could have Organization -> Finance or HR or Marketing or Manufacturing-> and then you quickly get to Year again

You can adapt any structure to this approach.
JohnBusiness Consultant (Owner)Commented:
One error I frequently see is mashing all kinds of documents and files in one super folders. Their files are quickly a mess. Categorize and use more folders rather than fewer.
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