asked on

How to replace all number on Excel Sheet with text on same sheet

hi Experts
i have time attendance machine export the employment attendance report in Excel like this

Sheet 1
employee Time
1 08:00 AM 1-1-2015
1 16:00 PM 1-1-2015
2 08:01 AM 1-1-2015
2 16:00 PM 1-1-2015
3 08:00 AM 1-1-2015
3 16:00 PM 1-1-2015

While i have an excel sheet with employments names and number like that

Sheet 2
Employe Number Employe Name
1 michael
2 mas
3 edward

all i need to replace the number on sheet 1 to be the name on sheet 2 to be like this

Employee Time
michael 08:00 AM 1-1-2015
michael 16:00 PM 1-1-2015
mas 08:01 AM 1-1-2015
mas 16:00 PM 1-1-2015
edward 08:00 AM 1-1-2015
edward 16:00 PM 1-1-2015

Rgonzo1971

HI,

you could use a helper's column and this formula and the copy and paste the value to right place

=VLOOKUP(A2,Sheet2!$A$2:$B$5,2)

Regards

Martin Liss

Or you can use this macro. It assumes that the names of the sheets are actually Sheet1 and Sheet2 and that the data on both sheets starts in column A.

Sub NumbersToNames()

Dim wsNumbers As Worksheet
Dim wsNames As Worksheet
Dim lngLastRowNbrs As Long
Dim lngLastRowNames As Long
Dim lngRowNbrs As Long
Dim lngRowNames As Long

Set wsNumbers = Sheets("Sheet1")
Set wsNames = Sheets("Sheet2")

lngLastRowNbrs = wsNames.Range("A1048576").End(xlUp).Row
lngLastRowNames = wsNames.Range("A1048576").End(xlUp).Row

For lngRowNbrs = 2 To lngLastRowNbrs
    For lngRowNames = 2 To lngLastRowNames
        With wsNumbers
            If .Cells(lngRowNbrs, "A") = wsNames.Cells(lngRowNames, "A") Then
                .Cells(lngRowNbrs, "A") = wsNames.Cells(lngRowNames, "B")
            End If
        End With
    Next
Next

End Sub

Open in new window

My apologies if you already know how to add a macro but just in case...

In Excel, Press Alt+F11 to open Visual Basic Editor (VBE)

Right-click on your workbook name in the "Project-VBAProject" pane (at the top left corner of the editor window) and select Insert -> Module from the context menu

Copy the macro (you can use the ‘Select All’ button if you like) and paste it into the right-hand pane of the VBA editor ("Module1" window)

Press Alt+F11 again to go back to Excel

Optionally, press Alt+F8 to open the "Macro" dialog window. Select the macro, click ‘Options…’, hold down the Shift key and type the letter A (or any other letter) and click ‘OK’. Then anytime you want to run the macro press Ctrl+Shift+A

MASWORLD

ASKER

@Martin Liss thanks
many respect
i did all command
first i got this error

i click on debug

Martin Liss

Change line 13 in my post ID: 40846528 to

lngLastRowNbrs = wsNumbers.Range("A1048576").End(xlUp).Row

Are the sheets named "Sheet1" and "Sheet2"?
Does the data on both sheets start in column "A"?

MASWORLD

ASKER

Are the sheets named "Sheet1" and "Sheet2"?
yes sheet1 num sheet2 names

Does the data on both sheets start in column "A"?
yes num in column "A" in sheet1 name in column "A" in sheet2

MASWORLD

ASKER

@Martin Liss
here is screen shot of sheet

Martin Liss

Can you attach your workbook please?

MASWORLD

ASKER

ok
21.xlsx

ASKER CERTIFIED SOLUTION

Martin Liss

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MASWORLD

ASKER

Many thanks for help Excellent :)

Martin Liss

You're welcome and I'm glad I was able to help.

In my profile you'll find links to some articles I've written that may interest you.
Marty - MVP 2009 to 2015