ISP hosted email questions?


I wanted to find out about ISP hosted email. Not not using MS exchange or hotmail our or gmail etc. So the type with a custom domain etc.

Now I know that I might be out-of-date here but wanted to get the correct understanding. In particular it was in regards to email downloading from the server to the local users mailbox.
Now is it still the case that once it is downloaded it is not held on the email server anymore. So that if users do not backup there local email they will be in trouble. So I think this used to be the case a while ago - but not sure if it  still how things are currently done.

It might of been called POP3 email and maybee moved it IMAPI?

So sorry for the confusion here - I wanted to get an update and if there are some URL references so I can be clear on how it is generally done now.


Who is Participating?

[Product update] Infrastructure Analysis Tool is now available with Business Accounts.Learn More

I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Norm DickinsonGuruCommented:
The differences you are talking about typically have more to do with the email client than the place your email is hosted. For example, in Outlook there is a setting to leave messages on the server, or leave for a certain number of days. (This is using POP3). You can also use IMAP, if the host allows it, so that the inbox and everything else are kept synchronized with the server. The same is true with a hosted Exchange account, which also lets you add more robust features, such as shared calendars and mailboxes. Webmail clients such as Gmail will typically allow you to access your email via POP3 or IMAP as well. I do recommend having an email account that is connected to a domain you have control over, rather than the local ISP's domain. I have been doing this long enough to see dozens of ISP's discontinue their domain names, forcing users to change email addresses.
It mainly depends on what services your hosting ISP provides. Most of them allow you to connect with both, IMAP and POP3. If you can choose, IMAP is always better and more robust. Advantages of IMAP are that you can use more than one folder and all of them are available in your mail client, while POP only has one folder. Another is that IMAP saves the mail on the server, and it only gets downloaded for reading, but even then it stays on the server. If you don't want to keep it on the server you have to change your default settings. With Pop that is the opposite. Pop clients automatically download all mail and delete them on the server. Also here you can change settings if you want the behavior to be different.

One thing to remember is that many ISP's only provide limited space for email, so unless you have a special contract with them you will have to delete mail yourself if the box fills up too much.

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Email Servers

From novice to tech pro — start learning today.