I have a client that is using SP2010. They have a list that tracks issues and contains roughly 4100 records. Part of each issue is a set of dates - nine of them to be exact - that are labeled "Testing due", "Review Date", "QA set", etc. They would like to receive email notifications X number of days before each of these dates.
So my question is - how do I accomplish this?
One way is to simply set a WF that waits until X days before Date#1 and then fire off an email. But with 4100 items and 9 dates each, I really do not think it is good idea to have 36,000 WFs out there just waiting. Maybe I am wrong but that just seems like a bad idea. Plus if one of the dates changed we'd have an even bigger issue.
So I did try the HarePoint Workflow Scheduler to run a WF at 11 every night. It ran as simple a WF I could make against as small a view of the list as possible, but performance was terrible when it fired off. It took roughly 13 hours to get through all the list items.
I am not a developer and while we could go the way of writing an event handler to do this, the client is not willing to fork out the money for that - thus I am looking for other ideas\options. (I did get a quote to do this and it came in at $3,200).
If you have any thoughts, please hit me with em.
Thanks in advance!