Exchange mailbox rule to: Automatically filter all emails (replies) sent from the PartyTime inbox to one of the three folders below, depending on who is Bcc’d.

Hey Guys. I may be overthinking this but a user of a shared mailbox came to me and asked the following:

We’d like the following rule created within the PatryTime inbox:
Automatically filter all emails (replies) sent from the PartyTime inbox to one of the three folders below, depending on who is Bcc’d.
* Jim
* Steve
* Rick
Example: An email sent from the PartyTime inbox has “Jim” Bcc’d --> Rule filters the Bcc copy to “Jim” folder in PartyTime inbox

If possible at all, is there anyone masterfull enough to show powershell code?

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Will SzymkowskiSenior Solution ArchitectCommented:
For something like that you simply provide a user with full mailbox permissions and then have them open up the mailbox AS the shared mailbox itself. You can do this via OWA or with a new profile within Outlook.

Once you have logged into the mailbox (not as an additional mailbox) you can set the Outlook rules that are required based on what you have stated above.

That is all that is required.

BrianAuthor Commented:

Correct. I can give give myself full permissions to the mailbox and create rules however I was trying to accomplish two things:

1. Figure out how to filter by BCC as I cannot figure out how to configure the rule to accomplish what I need. The above use case and how to configure the rule is escaping me....
2. Learn something about exchange powershell in the process.

Even if I don't learn a bit of powershell, my main goal is still item #1.

Thank you for your time.
Will SzymkowskiSenior Solution ArchitectCommented:
No worries.

I have just taken a look at the rules you would like to specify and I do not see how to exactly get what you are looking for.

However what you could do is the following...
- create 3 different rules (one for each user)
- create from a blank rule > apply rule on messages I send, click next
- select Sent to People or Public Group > select your first user i.e. Jim > click next
- select move a copy to the specified folder (select the Jim folder) > click next
- put any exceptions (if you have any) > click next and finish

Start the process over again but for the 2nd and then 3rd user.

You should have 3 rules at the end one for each user.

This is the only why I see getting around this limitation.


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BrianAuthor Commented:
Thanks Will. I'll give it a shot and do some testing.
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