In the office, there are about 100 people who use Outlook.  The they would like to have standard uniform email footer.  How do we set it up with Exchange so everyone who opens up with a new email, it should be standard.

Thank you.
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Hypercat (Deb)Commented:
What version of Exchange are you using?
tmckinney01Author Commented:
Exchange Server 2010.
Hypercat (Deb)Commented:
You can set a footer globally by creating a disclaimer using Transport rules.  Here's a link to an explanation of disclaimers:

And here's a link to specific steps on how to configure a disclaimer:
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tmckinney01Author Commented:
This is great, thank you.  I do have two questions:

--Before I set it up the footer, each person once their own email as part of it.  When I set it up as far is the disclaimers, obviously each person has their own email as part of the the footer'

--Probably half of them are ready set up they own disclaimer; should I sent out an email for everyone and tell to get rid of it before I set up?

Thank you very much.
Hypercat (Deb)Commented:
The disclaimer will be added either to the very BEGINNING or to the very END of the email thread. So, depending on where you decide to place the disclaimer, your users may want to add their own text as a signature block either to the original or to replies. What I'd suggest is to send out an email to users telling them what language will be added, where it will be added, and let them decide what other signature or disclaimer information they might individually want to have added as their own personal signature block.  After all, what you're trying to accomplish is to make sure that whatever legal language is required is added automatically.  It doesn't mean that each user shouldn't add whatever other signature information, etc., they want to have for each of their new or reply emails.
tmckinney01Author Commented:
Great information.  My only issue is I'm in a set up at the end, with a disclaimer I need the person's email in the middle.  So with my normal disclaimer, they want their email.  I'd like to press this out to all the clients, but each one has their own email name. Is there any way it would it would work?

Again, thank you very much.
Hypercat (Deb)Commented:
I'm not completely sure I understand your question, but if what you're trying to do is to add the sender's email address within the text of your disclaimer, then you can use the variable %%Email%%. Here's an excerpt from the first article I posted above:

<<In Exchange 2010, you can add Active Directory attributes (such as DisplayName, FirstName, LastName, Department, and Company) to disclaimers and personalized signatures. When a disclaimer rule is triggered, the attribute names are replaced by corresponding values from the sender's Active Directory user account. To use attributes in a disclaimer or personalized signature, you must enclose it in two percent signs (%%). For example, to use the DisplayName attribute, you must use %%DisplayName%%. >>

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tmckinney01Author Commented:
This is outstanding!!!!  Well done, thank you very much.
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