How to prevent mailbox contents being removed?

This is using MS Exchange 2013 server. The staff turnover is quite high in the company, and management is very concerned about the leaving staff's mailbox as it is always empty. This is because leaving staff tends to remove the mailbox contents in the last few day's stay in the company.

I heard that the Exchange features - on-hold place and litigation can solve the problem. If I weren't wrong, the litigation should fit the bill as we only concern whole mailbox regardless of the folder. How can we implement the litigation per mailbox, and how would be happening behinds the hood.

Appreciate any help.
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MichaelBalackAsked:
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nociSoftware EngineerCommented:
Tools like mail marshal BEFORE your Exchange might make life a lot easier.
it can filter spam, block from strange sources according to various blacklists, virusscanning etc.
And it can maintain a searchable archive of all mail.

All external mail would enter via mailmarshal, which then forwards it to your Exchange.
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MichaelBalackAuthor Commented:
Hi noci,

How about if only using MS Exchange tools and features? As not budget for 3rd party solution.
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Simon Butler (Sembee)ConsultantCommented:
In place hold only goes so far.

At every job where I have been a full time employee, my mailbox was close to empty the day before I handed in my notice. Therefore if this was a measure put in place at that point, it would have been too late.

If you need to keep a copy of the content, then journaling the email is about the only option. You can journal to Exchange itself, but to manage it you really need a third party solution.

The only other option is to put everyone on hold, so nothing is deleted and watch your storage costs go through the roof as everything is stored.

There really is no solution for this - if management want the copies of the email available, then they will have to pay.

Simon.
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MichaelBalackAuthor Commented:
In-place hold that suggested by Ben is the way to go. Although this method is not perfect, but, we just want the emails of just a few of the mailboxes won't get deleted.

Thanks for other experts to give other good points.
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