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curFlag for Sri Lanka

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outlook client and Calandar / Room booking issue with exchnage 2010

we have running 2007/2010 and 2013 outlook , I have setup the exchange server meeting room and appointed owner(delegate user) for the mentioned meeting room object . unfortunately I have the following issues

W1 - owner
meeting members -  U1 /U2 / U3/U4  ............

Test1 -  u1 request the meeting putting the u2 /u3and u4 as participant . I did not include the W1 as recipient

issues1 : U2 can see the booking his calendar and the  room object  . others not possible to see the update in the room object . one user has  no access  room object - some permission is asking

issue2 : if we didn't include the w1 . owner can't get the meeting details ? and what is going on the  booking level

what is the role of the owner in the meeting booking in exchange server 2010 with outlook . do we need any special permission to view the shard room object .

what is the right way on the meeting booking in the industry norms . if I ask the owner to do this behalf of all the members . I hope this will work  . please help me to resole this issue
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Jamie McKillop
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thank you for your comment . Issue id if I added other users calendar should show me to Free or busy status . Unfortunate most of the users indicating that ////////////// entire row blow to that users . that is the issue  ? do you think that some thing to do with the outlook version or service pack issue can course this issue ?

my implementation plan was totally out and looking login to work out  . Other thing is there is no way we can grant permission to   see the room object permission . I hope no one can see the room booking unless room object owner  ?

but in my system few users have the access to see the room and calendar .
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do we need to include the room owner in the meeting booking recipients list . And also answer to my above queries to close the issue
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ASKER

please find the attached screenshot that showing the user's calendar in ///////////// status .I am the U1 and can see the free/busy status
but other members not showing the default setting  ? do I have to share the calendar ? So in that way all the members in the team have to do that ?
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please find the attachment
C1.png
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any expertise feedback on this really appreciate
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please find the attached details for version based .
Outlook-error-meeting.docx
outlookError.docx
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please let me know the way I can change the permission level of the meeting room object in outlook . I did not find the security or permission tab .
And also why some of the users can do the meeting with the meeting room object and other not ?
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my issue is before we doing the meeting request . that person should be able to add the shared room object in his calendar and the  room is booked or not before meeting request ?

second thing is  when I add the meeting members needs to indicate the free/busy details by default ?
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some of the users are not possible to see the room free/busy  including the other members as well . please check the earlier attached screen shots .
In other words we don't want to set any permission in the room objects except delegation .... and other thing like auto meeting accept ?    coz I want to move on the issue to the next level which will be issue in the outlook or exchange server ?
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How Can I login to the room mailbox ? I did not select the mail box and any password  ? do I have to go with the mail box
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please check he error message in my previous comment attachment
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there is no permission or security  to set the permission in the exchange room object . please share the screen shot