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GenesisTech

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Exchange Public Folders, Outlook Rules, Shared Emails

I am looking for recommendations on how to handle a business need via Exchange and Outlook.

Our purchasing Department makes purchases from over 150 vendors on a daily basis. We receive email confirmations as well as Shipping Notices and Tracking Numbers via email. Currently these all go to one person. When that person is out or unavailable we do not have access to the emails.

We need these to go into a common location in which all necessary people have access to them.

I am thinking we should have some set of mail enabled public folders with rules to file the emails into all of the appropriate folders based on the supplier it is coming from.

Will this work? What problems/challenges might I have?

Do you have a different recommended solution?

Thanks!
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Mark Galvin
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Hi

What version of Exchange are you running?

Thanks
Mark
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GenesisTech

ASKER

Sorry - I should have included that information.

Server is SBS 2011
Exchange 2010
Desktops are running Windows 7 Professional with Office 2013
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Mark Galvin
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GenesisTech

ASKER

Mark,

How do you setup Rules on a Public Folder to move the emails into each Supplier's Sub-Folder?
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GenesisTech

ASKER

Mark,

Thanks for your help. Shared Mailbox is new to Exchange 2010 and 2012 and is just what I needed. I think it will work great.

Thanks!