Out of office reply

Hi Experts,

when a user is out of office, then they switch on the OUT of OFFICE (OOF) reply from Office.
We use Office 2010.
When a sender sends an email this sender gets once an OOF.
Is it possible to get this reply with each email , always ?
Eprs_AdminSystem ArchitectAsked:
Who is Participating?

[Product update] Infrastructure Analysis Tool is now available with Business Accounts.Learn More

I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Amit KumarCommented:
Unfortunately it cannot be fulfilled by security reasons because it can cause a loop.

BUT, there is a method you can use to fulfill this that can provide you with the same results, by creating an Inbox Rule, create and activate this Inbox Rule instead the Out of Office function and you’ll be OK.

Microsoft Outlook 2010: Create a Rule to Automatically Reply to all new E-mail messages when they arrive.

You can set up Microsoft Office Outlook 2010 to send an automatic response to all of the people who send you e-mail messages. This tutorial gives steps for a department email account.

On the Home tab, in the Move group, click Create Rule. A Create Rule dialog box opens.
Click on the Advanced Options bottom.
In the Rules Wizard dialog box, put a check in the box by Sent only to me, click the Next button.
Put a check in the box by Have server reply using a specifc message.
Edit the rule description (click an underlined value), click on the a specific message link.
A new blank email message will appear, now you can type in your automatic reply.
Click Save & Close.
Whatever you type as the Subject will appear below in the “have server reply using link” and it will be used as the Subject of your Out of Office Message.
Click Finish on the Rules Wizard after making sure the Turn on this rule is checked.

Now you can close Outlook and log off of the computer. If you ever need to make any changes you will have to log onto a computer with that account and open up Outlook to Tools, Rules and Alerts to edit that rule.

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
Qlemo"Batchelor", Developer and EE Topic AdvisorCommented:
No  Usual approach is to switch off and on OoO each day to reset the internal cache of OoO receivers. This can be automated with a scheduled PowerShell script going thru all mailboxes.
David Johnson, CD, MVPOwnerCommented:
A user gets a oof message once per day. This prevents the situation where a user sends and email and then goes out of office.. the recipient sends the OOF to the sender, and the sender  then sends an OOF which will now result in an infinite loop.
Qlemo"Batchelor", Developer and EE Topic AdvisorCommented:
David, it seems that it was "once a day" pre Exchange 2007 (plus SP?). see e.g. the comment of MrBIL at http://community.spiceworks.com/topic/333071-exchange-2010-outlook-2007-out-of-office-autoreply-frequency, and nowadays is a single event per OoO enable.
David Johnson, CD, MVPOwnerCommented:
OOF will only reply once per sender for the entire time OOF is enabled. (not per day) Turning OOF off and back on will "reset the counter" for all senders.
Thanks for the tip Qlemo

Is it possible to get this reply with each email , always ? No for the reasons stated above
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today

From novice to tech pro — start learning today.