Out of office reply

Hi Experts,

when a user is out of office, then they switch on the OUT of OFFICE (OOF) reply from Office.
We use Office 2010.
When a sender sends an email this sender gets once an OOF.
Is it possible to get this reply with each email , always ?

Unfortunately it cannot be fulfilled by security reasons because it can cause a loop.

BUT, there is a method you can use to fulfill this that can provide you with the same results, by creating an Inbox Rule, create and activate this Inbox Rule instead the Out of Office function and you’ll be OK.

Microsoft Outlook 2010: Create a Rule to Automatically Reply to all new E-mail messages when they arrive.

You can set up Microsoft Office Outlook 2010 to send an automatic response to all of the people who send you e-mail messages. This tutorial gives steps for a department email account.

On the Home tab, in the Move group, click Create Rule. A Create Rule dialog box opens.

Click on the Advanced Options bottom.

In the Rules Wizard dialog box, put a check in the box by Sent only to me, click the Next button.

Put a check in the box by Have server reply using a specifc message.

Edit the rule description (click an underlined value), click on the a specific message link.

A new blank email message will appear, now you can type in your automatic reply.

Click Save & Close.

Whatever you type as the Subject will appear below in the “have server reply using link” and it will be used as the Subject of your Out of Office Message.

Click Finish on the Rules Wizard after making sure the Turn on this rule is checked.

Now you can close Outlook and log off of the computer. If you ever need to make any changes you will have to log onto a computer with that account and open up Outlook to Tools, Rules and Alerts to edit that rule.

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LVL 19

Amit KumarCommented: 2015-07-30

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LVL 74

Qlemo"Batchelor", Developer and EE Topic AdvisorCommented: 2015-07-30

No Usual approach is to switch off and on OoO each day to reset the internal cache of OoO receivers. This can be automated with a scheduled PowerShell script going thru all mailboxes.

LVL 90

David Johnson, CD, MVPOwnerCommented: 2015-07-30

A user gets a oof message once per day. This prevents the situation where a user sends and email and then goes out of office.. the recipient sends the OOF to the sender, and the sender then sends an OOF which will now result in an infinite loop.

David, it seems that it was "once a day" pre Exchange 2007 (plus SP?). see e.g. the comment of MrBIL at http://community.spiceworks.com/topic/333071-exchange-2010-outlook-2007-out-of-office-autoreply-frequency, and nowadays is a single event per OoO enable.

OOF will only reply once per sender for the entire time OOF is enabled. (not per day) Turning OOF off and back on will "reset the counter" for all senders.
Thanks for the tip Qlemo

Is it possible to get this reply with each email , always ? No for the reasons stated above

Out of office reply

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