Exchange 2010 CALs

Hi everyone,

If we have a user mailbox, we need a CAL for it and if we enable the personal archive, will we need another CAL for it ?

If we have a shared mailbox, I know that we dont need a CAL for it but again, if we enable the personal archive from the EMC, will we need a CAL for that ?

Licensing has been so confusing !!
LVL 3
Exchange UserSystems AdministratorAsked:
Who is Participating?

[Product update] Infrastructure Analysis Tool is now available with Business Accounts.Learn More

x
I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Nick RhodeIT DirectorCommented:
It all depends on what kind of CALs you purchased.  There are 2 types of Exchange CALs (Standard and Enterprise).

Standard Exchange CAL: Covers basic Exchange functionality (mailbox, activesync, owa, etc).
Enterprise Exchange CAL: Covers Extended functionality like Unified Messaging, mailbox journaling, or archiving.

So if you have all standard license.  For each mailbox you want to have the extended functionality.  You would need an Enterprise CAL
Lee W, MVPTechnology and Business Process AdvisorCommented:
user mailboxes do not require CALs.  HUMAN BEINGS require CALs. For Exchange, this is an Exchange CAL.

If you enable the Personal Archive for a human being, then you also must have an Exchange Enterprise CAL (add-on rights to the Exchange CAL).

Additionally, you need an appropriate version of Outlook:
https://support.office.com/en-us/article/License-requirements-for-Personal-Archive-and-retention-policies-72a5ab80-2765-4004-9c23-0d35acfe45e0

Licensing Disclaimer
License information provided here is "best efforts".  The comments of the respondents are based on interpretation of the license agreements and their knowledge of the particular laws and regulations in their geographic location.  Laws in your location may invalidate certain aspects of the license and/or licenses can change.  "They told me on Experts-Exchange" will not be a valid excuse in an audit.  You need to contact the license granting authority to confirm any advice offered here.
Will SzymkowskiSenior Solution ArchitectCommented:
If we have a user mailbox, we need a CAL for it and if we enable the personal archive, will we need another CAL for it ?

As a side note, you can have a mix of Enterprise and Standard CAL's in your envoironment. So if you wanted to use archiving for a couple of mailboxes you just need to enable this with Exchange on the specific mailbox.

It is always best to contact your reseller for additional details regarding CALs as there are different agreements/pricing etc.

Will.
Creating Active Directory Users from a Text File

If your organization has a need to mass-create AD user accounts, watch this video to see how its done without the need for scripting or other unnecessary complexities.

Simon Butler (Sembee)ConsultantCommented:
Should also point out that Enterprise CALS are in addition, not instead of standard CALs.
Therefore all users will need to have Standard CALs, and some users can have Enterprise CALs on top.

Simon.
Mahesh SharmaCommented:
An Enterprise CAL is required for the archive.
if a user mailbox is already has Enterprise CAL, it does not require an additional archive CAL.
An archive CAL would be required for shared mailbox archive as well.
AmitIT ArchitectCommented:
Most of Expert's already explained above. My suggestion to call Microsoft License team directly, they will be able to answer License requirement for your company or users.
Exchange UserSystems AdministratorAuthor Commented:
Ok So how do we check if a mailbox is enterprise or standard ? Any command let ?
Lee W, MVPTechnology and Business Process AdvisorCommented:
CALs are not loaded into Exchange - check your documentation of purchases/Volume License Portal.

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
Nick RhodeIT DirectorCommented:
CALs follow an honor system.  So if you have 10 users archiving you should have at least 10 enterprise CALs.  Your Microsoft volume license account should have a tally of how many CALs you have for exchange and what type (standard or enterprise).  You just have to make sure you have the correct amount.  If someone needs it like right now you can enable it but must purchase the Enterprise CAL within 30 days (like a trial period).  It will not expire but is a bad practice if you do not purchase the necessary CALs.  If subject to a license audit by Microsoft they will see this and possibly issue out a fine.
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today
Exchange

From novice to tech pro — start learning today.