Crystal Reports 2013: How do I select a sub-group of records within a main group of records

Purpose: Create report showing "only" employees having both EARNINGS and DEDUCTIONS for the same pay period.

Data:       Each record in table (PRDT) contains fields with; PayDate, Employee#, RecordType, RecordCode, Amount, Hours.  

Below is my Select Query (tables in addition to PRDT are involved for inclusion of demographic data).
The WHERE CLAUSE has been formated here for purpose of clarity:


 SELECT "PRDT"."PRCo", "PRDT"."PREndDate", "PRDT"."Employee", "PRDT"."EDLType", "PRDT"."EDLCode", "PRDT"."Hours", "PRDT"."Amount", "PRPH"."PaidDate", "PRPC"."BeginDate"
 
 FROM   ("DataBase1"."dbo"."PRDT" "PRDT" LEFT OUTER JOIN "DataBase1"."dbo"."PRPH" "PRPH" ON (((("PRDT"."PRCo"="PRPH"."PRCo") AND ("PRDT"."PREndDate"="PRPH"."PREndDate")) AND ("PRDT"."Employee"="PRPH"."Employee")) AND ("PRDT"."PRGroup"="PRPH"."PRGroup")) AND ("PRDT"."PaySeq"="PRPH"."PaySeq")) LEFT OUTER JOIN "Viewpoint"."dbo"."PRPC" "PRPC" ON (("PRDT"."PRCo"="PRPC"."PRCo") AND ("PRDT"."PRGroup"="PRPC"."PRGroup")) AND ("PRDT"."PREndDate"="PRPC"."PREndDate")

 WHERE  ("PRDT"."PREndDate">={ts '2015-07-26 00:00:00'} AND "PRDT"."PREndDate"<{ts '2015-07-27 00:00:00'})
               AND  ("PRDT"."PRCo"=6 OR "PRDT"."PRCo"=28)

               AND  ((("PRDT"."EDLCode"=0 OR "PRDT"."EDLCode"=1 OR "PRDT"."EDLCode"=2 OR "PRDT"."EDLCode"=3)
                          AND "PRDT"."EDLType"='E')
                  OR  (("PRDT"."EDLCode"=401 OR "PRDT"."EDLCode"=402 OR "PRDT"."EDLCode"=403 OR "PRDT"."EDLCode"=410)
                          AND "PRDT"."EDLType"='D' AND "PRDT"."Amount">0))

 ORDER BY "PRDT"."PRCo", "PRDT"."Employee"

Image of sample output is attached.
Ted BruningIT ConsultingAsked:
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mlmccCommented:
To do it in SQL you will have to build a query or stored procedure in the database or use a Crystal Command.

How much data are you getting for a time period.  
I suspect it will be just as fast and easier to use group selection

Create 2 formulas
Name - HasEarnings
If {"PRDT"."EDLType"} ='E' then
    1
Else
    0


Name - Has Deductions
If {"PRDT"."EDLType"} ='D' then
    1
Else
    0

Add a group on Employee (Name or ID), if you don't already have one
Drop the above formulas into the detail section
Right click one of them
Click INSERT --> SUMMARY
CHoose SUM as the type
Put it in the Employee group footer

DO the same for the other one

Click REPORT--> SELECTION FORMULAS --> GROUP
FOrmula to use is

Sum({@HasEarnings,{EmployeeField}) >= 1
   AND
Sum({@Has Deductions,{EmployeeField}) >= 1

Click SAVE (OK)

Run the report

If you are doing an overall summary of earnings and deductions it will include ALL employees not just those with both earnings and deductions.  Group selection is basically suppression.

You can get around that with formulas like the 2 above but have them return the earnings/deductions
Rather than 1.

mlmcc
1

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Ted BruningIT ConsultingAuthor Commented:
Hi mlmcc,

Thank you for your timely response. I have modified my report to your suggestion, however the desired result has not occurred.

Image 1
Image 2
0
Ted BruningIT ConsultingAuthor Commented:
Oops! One little oversight prevented success.

I forgot to reference the {PRDT.Employee} field in the Group Selection formula:

Sum ({@HasEarn})  >= 1
And
Sum ({@HasDedct}) >= 1

After correcting to:
Sum ({@HasEarn},{PRDT.Employee})  >= 1
And
Sum ({@HasDedct},{PRDT.Employee}) >= 1

it performed as expected.

Thanks again mlmcc!

-Ted
0
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