Email Attachment Management Tools

Hi all

i need advice to buy commercial tool which meet this requirements

1- take the received attachment files to shared file system (( local in our network not cloud ))
2- our end user know nothing about IT and we want the end user to feel like he do normal attachment procedure as he used too . so if he get link or html notification or text notification this for us not good . we need the user to see the type of attachment  like pdf - JPG - doc - etc not URL link for the file location even if the file store in shared file system .

we have code two rule pro and this tool has feature called  Strip and dump attachments   i tested it but my manager said this not good for our end user

that i have to search for better tool

i checked online most of the tools use cloud  like box

our target to reduce the exchange data base size but at the same time we don't want to put restriction for our end users

we have also another type of problem for sending big attachments files for external users out side our exchange organization

we also think about solution for this case  

if you can give some me some ideas or advice i will be grateful

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Qlemo"Batchelor", Developer and EE Topic AdvisorCommented:
If the same mails goes to more than one local recipient in Exchange 2013, it is automatically deduplicated. That is, it is only stored once in Exchange. So, if that is your concern, I would just ignore it.

If your mailbox databases get huge just because there are so many big attachments, then doing what you ask for is reasonable. But you cannot display an attachment the way you want it to in emails. At least not without installing add-ons in Outlook (and I don't know at all for Web Access).

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Simon Butler (Sembee)ConsultantCommented:
What you are talking about is stubbing.
Microsoft don't recommend stubbing with Exchange. It causes problems with the Exchange database because it is confused.
The only options you have are the ones that you have outlined, where the attachment is removed completely.

As for sending large attachments, there are a lot of solutions for that around.
I haven't used this service, but this is the kind of thing you need:

ChrisSenior Technical ArchitectCommented:
single instance storage does not exist in versions of exchange past 2010 so if 5 internal users get the same email with a 10mb file that 50mb...but the rationale behind this is that storage is cheap and fast now and exchange is optimised to run pretty quick, 2013 a lot quicker and is performance baselined on JBOD

Sembee is correct a file sending service would be the best way of transferring large files around and an internal document management system so that when a user receives mail they upload to that...but all you are doing it moving the storage around.
sword12Author Commented:
sorry admin i want to divide the points between all but by mistake i give them to one expert

so if you can just give the all experts who answer this question exact amount of points

thanks again

sword12Author Commented:
I've requested that this question be closed as follows:

Accepted answer: 0 points for sword12's comment #a40934246
Assisted answer: 250 points for Qlemo's comment #a40926602
Assisted answer: 250 points for irweazelwallis's comment #a40928108

for the following reason:

i don't select my answer
Qlemo"Batchelor", Developer and EE Topic AdvisorCommented:
As its seems, Simon is correct to a certain extent, but omitted any proof or reference. Exchange 2013 supports stubbing, and that feature is used in conjunction with SharePoint. He is also correct about MS not recommending it, but that refers to using 3rd-party tools, as I read it. discusses that point.
But we do not know whether you talk about Exchange 2013.

Anyway, your choice of "answers" seems to be arbitrary. Would you mind to explain?
sword12Author Commented:

Qlemo  and  irweazelwallis  talk about  that  single instance storage does not exist in versions of exchange past 2010 and exist  in 2013

and this is the main point for me  for this i gave  250 for Qlemo and 250 for  irweazelwallis

you are right if i have to be fair i have to give 500 to Qlemo because he is the first one gave the right answer  but irweazelwallis also talk about the same topic but in different description

wish you good day
Qlemo"Batchelor", Developer and EE Topic AdvisorCommented:
To me that is a reasonable explanation. Thank you.
sword12Author Commented:
thank you Qlemo  for your understanding .

wish you good day
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