Google forms auto fill based on text entered.

I have built a basic form in Google Forms for a local club to collect data on who buys tickets each week in a local draw. The details for about two hundred people need to be entered each week. About 90% of the customers are repeat buyers, so their details are already in our Google spread sheet.

This is a lot of work for the guy who has to enter this data each week. So I’d like to arrange a system whereby the form would auto populate with details taken from the spread sheet as soon as the last names field has been filled in on the form.

I’ve played around with the Get Pre-filled URL but I was unable to get it to work in this instance. I suspect that this would a very useful fix if anyone can manage to find a solution.

I have reproduced the fields in my form below.

FIRST NAME (Text)
LAST NAME (Text)
MBL NUMBER (Text)
LL NUMBER (Text)
ADDRESS 1 (Text)
ADDRESS 2 (Text)
ADDRESS 3 (Multiple Choice)
WINNER (Radio button)

Robbie.

IP4IT StaffAsked: 2015-08-13

Who is Participating?

[Product update] Infrastructure Analysis Tool is now available with Business Accounts.Learn More

Experts Exchange Solution brought to you by

Enjoy your complimentary solution view.

Get every solution instantly with Premium. Start your 7-day free trial.

I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

LVL 21

viki2000Commented: 2015-08-13

Here is how is it working Get Pre-filled URL:
https://www.youtube.com/watch?v=zo6iw6DnUZE

LVL 15

Leslie BloomCorporate & Product Marketing ManagerCommented: 2015-08-13

I don't think Google Forms has the ability to do this based on previously entered data. The pre-filled forms are only available for static entries into fields per form.

I'm looking into alternative options for you to fix this problem, as I agree, this could be a big time saver for you!

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial

IP4IT StaffAuthor Commented: 2015-08-14

Hi Leslie & viki2000,
Thanks for your input. The limitations of Get Pre-Filled URL would only work if I had a seperate URL for all 200 people, so that's not really going to work in this case. I'm still trawling the net myself for a fix but without any luck so far.
Thanks for your input.

Robbie