File Organizer & Archeiving

NiceMan331
NiceMan331 used Ask the Experts™
on
Hi
i have too many files in my desktop
is there any solution to easy archive them with description to easy search
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Allan MartinsICT Technician

Commented:
Regarding the desktop organization, I would say that the best thing you should do is to keep all files in your Documents folder - the data remains in your profile and in case you backup and move data accross computers, the files will be included. If you still wants to keep them on your desktop, i would suggest to look after Fences or similar.

Now, what is reffered to the Search, if you are running WIndows 7, the search functionality uses the indexing tool that makes the process faster. As long as you keep the data in a same location, the index will allow your to easly find your files: note that the search feature uses not just the filename, but also the content of the file.

hope it helps

cheers,
Allan

Author

Commented:
I'm keeping my documents under another folders , not any more under c: , in case of needs for disc format
Top Expert 2016

Commented:
I moved all of my user folders i.e. documents/music/video/pictures to another drive by right clicking and choosing location and then move.
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NVITEnd-user support

Commented:
> ...solution to easy archive them with description to easy search
Do you mean you want to add a description as part of the archive? Or, do you want the solution to read the various fields under the file Properties, Details?

A solution I use is Advanced Disk Catalog https://www.elcomsoft.com/adc.html.

It is basically a database that tracks file locations.
You can track files anywhere, including CDs, DVDs, external drives, .ZIP files
When adding files to the archive, it can read the file properties. You can add your own text, too.
Searching for files is very fast.
You can extract the file info to a CSV, TXT, DBF, MS-SQL, XML format.
A free trial is available. Also, very reasonable price.

Author

Commented:
hi
i downloded the file and installed it  , but i don't see how it works
Top Expert 2016

Commented:
in order to view the help for this ancient program you need to download the appropriate winhlpXX.exe from microsoft and then you can view the help

https://support.microsoft.com/en-us/kb/917607

Author

Commented:
while you say , ancient program , it means you may know more advanced one , any recommendation ?
Commented:
If the file names are descriptive enough, you can use Everything and the folder structure does not matter anymore.

I constantly use it instead of Explorer for finding files with known names. Or modified between certain dates. Or with sizes between certain boundaries. Or with names following some regex pattern. Or....

HTH,
Dan

Author

Commented:
yes . it is good solution
i will try it for some times
thanx
End-user support
Commented:
> i downloded the file and installed it  , but i don't see how it works
ADC-Create-CatalogADC Add drive to catalogADC Add drive to catalog 2ADC describe diskADC Describe selected files 1ADC Describe selected files 2ADC Save

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