In an effort to streamline my email management I am currently looking at purchasing a Microsoft Surface Pro tablet to increase my email efficiency from not just responding but also filing of emails.
Today we are using Microsoft Exchange (.ost) connected to Microsoft 2010 on Windows 7 and I keep almost no emails on the .ost file as I will respond to them (in my Inbox) and then immediately file them into my Personal Folders (.pst) on my laptop. I also have a very detailed folder structure in my .pst and keep emails there for at least 1 year in order to pull older correspondence to be used (if needed) in current correspondence. I know that I can manually copy my .pst folder structure and manually apply that to my .ost file so I have an exact structure match. However I am looking to see if I can do the below:
- I want to purchase a Microsoft Surface Pro tablet in order to more easily answer emails while traveling using an LTE connection, but then file the responded to email into the appropriate .ost file folder.
- If I create a folder in the .ost to file new emails can the same folder be created automatically in the .pst file in order to keep that exact structure match. The thinking is that I would create the new .ost folder on my tablet so that when I connect my laptop next time the same folder is automatically created in the .pst file on the laptop.
- Setup an Archive function where after 1 day all emails filed in the .ost folders will migrate to the exact .pst folders on the laptop as soon as I connect my laptop again to our VPN secure network.
This would keep the size of my Exchange Server small (as emails will move to the .pst after 1 day) while keeping my Inbox clean by filing the emails away after I have responded to them and doing so in a "mobile" environment without having to connect my laptop to a WiFi network and connecting to our VPN network. All the while not losing my very structured folder setup that I have today for organizing my emails.