Office 365 Team Site - protected pdf not protected.

Geoff Freeman
Geoff Freeman used Ask the Experts™
on
I have a pdf that I used Adobe Acrobat DC to enable protection, so that the pdf can't be printed or saved to disk.  This works fine on my local PC, but after uploading to our Office 365 Team Site, I am prompted for the password to open the pdf, but the options to print or save to disk are enabled.
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Senior Systems Admin
Top Expert 2010
Commented:
When you store the PDF on Sharepoint Online, it needs to be protected with Azure Rights Management, rather than with the Acrobat DC. Sharepoint will break the DC protection. MS provides its own document protection service (Azure RMS) that is used to protect PDF files stored in Sharepoint.

Azure RMS is included with many Office 365 subscriptions, but not all. https://technet.microsoft.com/en-us/library/dn655136.aspx#BKMK_SupportedSubscriptions 

If your subscription level does not include RMS, you can add it for an additional monthly fee per user. https://products.office.com/en-us/business/microsoft-azure-rights-management has more info, and you can probably look it up in your Subscriptions section of the O365 admin center.

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