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Access - Join on Two Fields, With and Without Third Field in Output
I have two tables with 15 fields, of which 3 are Last Name, First Name, and ID.
I join Last Name from Table A, to Last Name form Table B, and the same for First Name. I also then Group By to get single row values.
When I join just on names, I get an output row count of 1900 (ID is not in the query).
When I join on the two fields, Last Name, First Name - but this time have ID in the output but not joined, I get an output row count of 2100.
What i am trying to understand is why does the count go up when ID is included in Design View, but is not being joined between Tables A and B.
Thank you.
I join Last Name from Table A, to Last Name form Table B, and the same for First Name. I also then Group By to get single row values.
When I join just on names, I get an output row count of 1900 (ID is not in the query).
When I join on the two fields, Last Name, First Name - but this time have ID in the output but not joined, I get an output row count of 2100.
What i am trying to understand is why does the count go up when ID is included in Design View, but is not being joined between Tables A and B.
Thank you.
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I should add that the row count does not always increase after a third field is in the output (but not joined) - in another instance there was a decrease.
I just want to understand why the number changes after additional fields are joined in design view, but are not directly joined.
Thank you.
I just want to understand why the number changes after additional fields are joined in design view, but are not directly joined.
Thank you.
The difference, may be because you have duplicate records in Last_Name, and First_Name
Adding ID to the Group By reduces the duplicates.
If ID is unique, you get the same total number of records when included in group by.
Check your data for duplicate field values in Last_Name, and First_Name.
Adding ID to the Group By reduces the duplicates.
If ID is unique, you get the same total number of records when included in group by.
Check your data for duplicate field values in Last_Name, and First_Name.
The reduction in count makes sense if there are duplicates, but not when the count increases. I also just tried adding more fields to design view - but not a direct joined. Now I see the counts increase.
Thanks.
Thanks.
If adding a new field to Group By, adds more records, then expect few duplicates including the fields but last.
If they are different, will the row count increase or decrease - again these additional fields are not joined.
My initial take is they will increase because more rows are added to account for the different values. However, why do I see a decrease at times?
Thanks.
My initial take is they will increase because more rows are added to account for the different values. However, why do I see a decrease at times?
Thanks.
Ok - I see what is happening. More fields are added since there is not a definite join - and more likely an increase. The most direct and accurate ways is to join on just Last and First Names to avoid this crossover with additional fields that are not the same.
with these records
ID Lastname FirstName
1 A B
2 A B
with this query
select lastname, firstname
from table
group by lastname, firstname
will give you one (1) record
Lastname FirstName
A B
if you include the ID in the query
select ID,lastname, firstname
from table
group by ID,lastname, firstname
you will get
ID Lastname FirstName
1 A B
2 A B
as result
ID Lastname FirstName
1 A B
2 A B
with this query
select lastname, firstname
from table
group by lastname, firstname
will give you one (1) record
Lastname FirstName
A B
if you include the ID in the query
select ID,lastname, firstname
from table
group by ID,lastname, firstname
you will get
ID Lastname FirstName
1 A B
2 A B
as result
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