Rule to move all messages — regardless of current location — to a specified folder in Outlook


How do you set a rule in Outlook (2010) to move all messages in all folders from a specified sender to a specified folder?

I created a rule with the following settings:

    "Apply this rule after the message arrives"
    "from people or public group"
    "move it to the specified folder"

in which I specified an existing contact in line 2 and specified an existing folder in line 3. I entered no exceptions and I checked the box to run the rule on existing messages. However, although I have hundreds of messages from the specified contact, Outlook moved only two of them (which at the time, resided in my Inbox) to the specified folder. All other messages from the specified contact (each of which had previously been moved from the inbox to a different folder) were unaffected.

I also tried using a rule with a different criterion in line two as shown here:

    "Apply this rule after the message arrives"
    "with specific words in the sender's address"
    "move it to the specified folder"

However, the result of this rule was the same as described above.

What rule criteria will cause all messages (from a specified sender) to be moved to a specified folder — regardless of the current location of each message?

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David Johnson, CD, MVPOwnerCommented:
create a search for the username in question and select all folders and then move them manually.  Rules work on received messages only when they are being received
If you go to manage rules and alerts, "run rules now" and run on the inbox / top level folder you should also check the box under "Run in Folder" that states "include subfolders".

If the first criteria moved the correct emails from the inbox it sounds like it just wasn't looking in the other folders in order to find/move them.

As far as i'm aware / in my experience you can run this type of rule after after the email has arrived.

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