Exchange 2013 applying policies and filters to multiple email domains


We have a number of email domains linked to our default policy in Exchange 2013

Please advise what would be the preferred method to accomplish the following:
1. We need to setup additional policies for certain domains
2. Can a trigger/filter be set on the "notes" section under the user information
3. What would be the preferred method for updating the newly created policies based on the abovementioned filter specified.

Ps the Organization has 200+ users - Happy with Shell commands if it is preferred

Quintin SmithAsked:
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Will SzymkowskiSenior Solution ArchitectCommented:
You need to setup and configure Email address policies. You can do this based on conditions like specific OU's or specific custom attribute value.

So you can reference a specific word for a specific email address policy. If they match then they will get the policy you have defined based on your criteria.

Jeff GloverSr. Systems AdministratorCommented:
1. Create the policies in the Exchange Admin center. Make sure to put them above the default policy in the order.
2. There are several options available out of the box but we prefer using company or Department if they are not being used already. You can set one of more triggers for the policy, including the OU.
3. Once it is created, choose apply and it should take effect, changing the SMTP addresses. You can have multiple SMTP aliases under one policy.

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Quintin SmithAuthor Commented:
Hi. Thanks
I will test your advise on a test Exchange environment within the next day or two.

In regards to triggers -
I understand the option to use company or department as option. There is also a Notes section.
Does anyone know if the notes filed can be used similar to company or department as trigger?

Additionally - Can a Global access group be used as a trigger/filter to have a policy applied?

Will SzymkowskiSenior Solution ArchitectCommented:
Additionally - Can a Global access group be used as a trigger/filter to have a policy applied?

The Conditions arrtibutes you can use for EAP's is Company, Department, State, or CustomAttribute1-15.

Jeff GloverSr. Systems AdministratorCommented:
Sorry but no. Notes is not a usable Attribute. Although you can select some other attributes when creating a policy with powershell, it has to be an attribute that Exchange can discover and notes is not one. Lastly, No to Group membership. You can select to apply the policy to a mail enabled distribution group but that has no effect on the members.
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