scenario and question

Hi all

Hans = HR manager
Rolf = export manager
Toni = normal worker in export department

Rolf took holday for 2 weeks and he configure in his outlook out of office and configure rule that all emails will be forwarded to Toni

Hans as an HR manager he don't know that Rolf configure such rule and he send email to Rolf he told him that the company will fire some employed during next 2 month and Toni one of them . so now Toni got this email and here is problem

the question

can we configure something that if the email has critical information even if the receiver configured such rule  the email will stay in the inbox and will not be forwarded

Who is Participating?

[Product update] Infrastructure Analysis Tool is now available with Business Accounts.Learn More

I wear a lot of hats...

"The solutions and answers provided on Experts Exchange have been extremely helpful to me over the last few years. I wear a lot of hats - Developer, Database Administrator, Help Desk, etc., so I know a lot of things but not a lot about one thing. Experts Exchange gives me answers from people who do know a lot about one thing, in a easy to use platform." -Todd S.

Assuming the sender is using a Windows product (like Outlook) there is something called Information Rights Management (IRM) that should provide what you are asking for. Basically the sender has to indicate that the email should not be forwarded when sending it.

In order to get the correct configuration information for this you need to Google "IRM" and the version of windows you are using. For example "IRM windows 8". Then pick the result that tells you how to configure IRM.
sword12Author Commented:
Hi Carlmd

thank you for this info


The RMS administrator can configure company-specific IRM policies that define who can access information and what level of editing is permitted for an e-mail message. For example, a company administrator might define a rights template called "Company Confidential," which specifies that an e-mail message that uses that policy can be opened only by users inside the company domain.

can you give doc or link how to configure company-specific IRM policies . and all i need just the AD users can use it

I think the following should help...

If you still need more, please specify your site configuration (server, mail sender etc) and what version of Windows is on the pc's)
sword12Author Commented:
so as i understand to use IRM

1- i have to have RMS client in my case win7 this mean i already have it
2- i have to install and configure RMS server in my case we have 2008 R2 AD servers and exchange 2010 sp3  so i have to install RMS server .

so in such case i can send the sensitive emails only inside the organization because the RMS server will help only the AD users . so what about external like Gmail and hotmail etc ?
According to the documentation the rights are imbedded in the message. As a result there are add ons for browsers and the like to see these messages.  I have not tried this, so I am not sure what happens if you try to read one with out the add on.

I would be skeptical that this would work everywhere and in all things.

But, it should solve the issue you described in your question.

Experts Exchange Solution brought to you by

Your issues matter to us.

Facing a tech roadblock? Get the help and guidance you need from experienced professionals who care. Ask your question anytime, anywhere, with no hassle.

Start your 7-day free trial
It's more than this solution.Get answers and train to solve all your tech problems - anytime, anywhere.Try it for free Edge Out The Competitionfor your dream job with proven skills and certifications.Get started today Stand Outas the employee with proven skills.Start learning today for free Move Your Career Forwardwith certification training in the latest technologies.Start your trial today

From novice to tech pro — start learning today.