exchange room calendar

Jaroslav Latal
Jaroslav Latal used Ask the Experts™
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Dear experts,

We use on-premise Exchange 2010.
I need to set-up a room calendar and meet the following requirements:
- anyone within organization can see room calendar (for example "meeting room")
- anyone within organization can use room for meeting (for example John wants to meet Martin in "meeting room")
- assistant will approve the meeting (for example Alex)
- Alex will not see the meeting in her calendar

How can I achieve this?

I created room mailbox, in "mail flow settings" set "forward to Alex" and grant "Send on behalf" permission to Alex.
It works fine, all appointments requests are sent to Alex's email address, Alex can approve those appointments, but since all "room mailbox" emails are forwarded to Alex, she see all appointments in her personal calendar.

If I do it wrong, let me know what is the best practice please.


Kind regards,
Jarda
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How to set exchange 2010 room mailbox meeting requests?

 there are 2 possibilities how to accept room meeting requests:
       • auto accept
       • accept by delegate

auto accept
       • Resource general: enabled „Resource Booking Attendant“
       • Resource policy: enabled „forwards meeting requests to delegates“ + delegates
       • Resource In-policy Requests:
             ○ Allowed: all users
             ○ subject to approval: none

accept by delegate
       • Resource general: enabled „Resource Booking Attendant“
       • Resource policy: enabled „forwards meeting requests to delegates“ + delegates
       • Resource In-policy Requests:
             ○ Allowed: none
             ○ subject to approval: all users

 
 Jarda

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