I document networks with visio
For a page, for example about backups, I have a favorites stencil with a "backup boilerplate" item that consists of text such as:
Backup start time
Backup end time:
Minutes between backups:
(these are some of the items in a Shadowprotect backup job)
I will drag that item into a visio page and then edit that item to add details for start time, end time and minutes.
All fine and good till either I want to add another field about backups, for example if I forgot to record the encryption key for the backups.
I can edit the favorites item to add that line but it won't add that line retroactively to drawings already using that favorites item.
I'd either have to remember to add that line to the drawing for each existing client or drag the newly revised favorite into each drawing then retype the details for the start and end time, et al.
Is there an easier way to record data for each client and allow for changes in the fields? A key thing is to have this data wind up in a visio document with the graphic network layout. I would very much want to avoid having a visio doc along with a doc in another application.