T-SQL Script for Outstanding Checks (Dynamics GP)


Below is a T-SQL script that I ran for a Microsoft Dynamics GP environment and that I designed for pulling payables checks that have not been reconciled for the UPTOWN TRUST checkbook and for checks that are dated on or before 06/30/2015.  In effect, I'm trying to extract outstanding checks from SQL.  The client is not on GP 2013.  So, they cannot use the "new" Outstanding Transactions report.

Actually, I modified this for one of our client's checkbooks.

In any case, it does not seem to be pulling enough data.  Specifically, I should be seeing checks whose document amounts total about $589k.  When I dump the results to Excel, that total is only about $86k.

Does anyone have any ideas on how I can modify this, to pull accurate data?


select  * from PM30200
 on PM30200.DOCNUMBR = CM20200.CMTrxNum
 and PM30200.VENDORID = CM20200.CMLinkID
 and PM30200.CHEKBKID = CM20200.CHEKBKID
 and PM30200.DOCDATE = CM20200.TRXDATE
 PM30200.DOCDATE <= ‘06/30/2015’
 and PM30200.VCHRNMBR in (select CNTRLNUM from PM00400 where CHEKBKID in (‘UPTOWN TRUST’) and DOCTYPE =  '6' and  TRXSORCE  like 'PMCHK%')
 and CM20200.SOURCDOC = 'PMCHK'  and CM20200.Recond  = '0'
 select * from PM20000  
  on PM20000.DOCNUMBR = CM20200.CMTrxNum
 and PM20000.VENDORID = CM20200.CMLinkID
 and PM20000.CHEKBKID = CM20200.CHEKBKID
 and PM20000.DOCDATE = CM20200.TRXDATE
 PM20000.DOCDATE <= ‘06/30/2015’
 and PM20000.VCHRNMBR in (select CNTRLNUM from PM00400 where CHEKBKID in (‘UPTOWN TRUST’) and DOCTYPE =  '6' and TRXSORCE  like 'PMCHK%')
 and CM20200.SOURCDOC = 'PMCHK'  and CM20200.Recond  = '0'
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I do not know GP's data model so I cannot comment on that, but there are 2 things I would do differently

a. For extracting financial transactions it is rare that UNION [DISTINCT] would be correct
nb: When you use just the word UNION the "DISTINCT" is assumed. The alternative is to use UNION ALL this will return all rows.

However as I said I'm not a GP user.

b. ALWAYS use the "safe" date literal format of YYYYMMDD
     06/30/2015      is NOT SAFE (if dbms settings change it could fail)
     20150630         IS safe (if dbms settings change it will still work)
FROM PM30200
      INNER JOIN CM20200 ON PM30200.DOCNUMBR = CM20200.CMTrxNum
                  AND PM30200.VENDORID = CM20200.CMLinkID
                  AND PM30200.CHEKBKID = CM20200.CHEKBKID
                  AND PM30200.DOCDATE = CM20200.TRXDATE
WHERE PM30200.DOCDATE <= '20150630'
      AND PM30200.VCHRNMBR IN (
            FROM PM00400
                  AND DOCTYPE = '6'
                  AND TRXSORCE LIKE 'PMCHK%'
      AND CM20200.SOURCDOC = 'PMCHK'
      AND CM20200.Recond = '0'
      FROM PM20000
            INNER JOIN CM20200 ON PM20000.DOCNUMBR = CM20200.CMTrxNum
                        AND PM20000.VENDORID = CM20200.CMLinkID
                        AND PM20000.CHEKBKID = CM20200.CHEKBKID
                        AND PM20000.DOCDATE = CM20200.TRXDATE
      WHERE PM20000.DOCDATE <= '20150630'
            AND PM20000.VCHRNMBR IN (
                  FROM PM00400
                  WHERE CHEKBKID IN ('UPTOWN TRUST')
                        AND DOCTYPE = '6'
                        AND TRXSORCE LIKE 'PMCHK%'
            AND CM20200.SOURCDOC = 'PMCHK'
            AND CM20200.Recond = '0'

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sorry if this doesn't address the more substantive issue.

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