Possibilities in office 365

Below are the requirements from my management team is this all possible using office 365

a)      Users should not be able to send / forward emails to their personal email accounts from office 365
b)      Users should be able to access O365 online emails through their assigned terminals only.
c)      Users should not copy data from their Laptops
d)      Users should not install any software on their laptops
e)      Data leakage should be prevented
f)      In case of theft data should not be retrievable.
Joe FrixonBusiness OwnerAsked:
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JohnBusiness Consultant (Owner)Commented:
a) Not possible. The "personal" account may be a business account. You would not be able to tell.
b) No point. How do your users access email at home. Business demand workers be chained to email 24x7
c) Not possible. People can read important information and put it on a piece of paper in their pocket.
d) Mostly simple. Make user Standard Users and use Windows  7 or higher with UAC set to the highest level. That stops 99% if installs. We do this at clients.
e) What does this mean? People can read and remember. I keep a lot of client information in my head. You can argue for and against this but I do it.
f) See my prior points. For laptops, encrypt the hard drive and that will prevent all large scale thefts.

So your laptop questions are largely achievable. To truly implement your email questions you would have to uninstall email and not use it.
akbCommented:
I understand why you would want to do these things. They may be obtainable with some carefully applied strategies.

a)      Users should not be able to send / forward emails to their personal email accounts from office 365
You can certainly prevent automatic forwarding of emails to any account. Do you want to prevent emails being sent to anyone at all? You may be able to have a list of unallowed email addresses but that will probably be of little benefit.

b)      Users should be able to access O365 online emails through their assigned terminals only.
I can see your point - you want to protect your valuable email data. This may be possible by not releasing the email passwords to your users. An administrator can type the password and set the PC to remember it. What email client are you using? e.g. Outlook 2016

c)      Users should not copy data from their Laptops
I think the point of this is to stop people taking data en masse from the PC. There are ways the usb ports and dvd writer can prevent data from being written to them.

d)      Users should not install any software on their laptops
As long as the user is not an administrator on the PC then they won't be able to install software.

e)      Data leakage should be prevented
This is a difficult one to enforce. Company policies can go some way towards alleviating this. Maybe if you identify the type of data you are trying to protect we may be able to come up with a strategy for you.

f)      In case of theft data should not be retrievable.
Encrypted HDD with strong password will achieve this.

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Joe FrixonBusiness OwnerAuthor Commented:
Thanks for the comments, this explains what is possible and acceptable on the global level.
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