Confiruring IMAP

I help out on a committee for a club.  When I send e-mail for the club I sent out as using outlook on my own computer. As part of the role I have a Gmail account I check a number of other e-mail accounts on my outlook so need to keep them seperate. All of the e-mails I receive at are forwarded to the gmail account so they are already there. I keep all the e-mail I send from the club account in a separate folder.
I now want to get all the mail I sent on behalf of the club into the gmail sent box so the next person has a record of them. If necessary, I could set up a clean version of outlook on a separate computer.
I assume IMAP is the way to go.
Will imap only sync mail from the gmail account or will it sync the entire sent items?
Have you any tips or settings I should watch out for?
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MurfurFull Stack DeveloperCommented:
The beauty of IMAP is that the all the messages live on the server so you can access them from different devices and always see the current status of the folder contents. IMAP will sync all folders in the whole account.

Windows Outlook assumes remote storage unless you tick the DO NOT KEEP SENT ITEMS box but you can specify how far back you want to go for the local copies

Outlook for Windows
Go into the account settings for the IMAP account, and above the MORE SETTINGS buttons a slider to say how much of the remote mail to keep locally - mine is set to 24 months.

Outlook Mac does;t have to age slider but you do have control over the folder locations:

Outlook for Mac
Go into the account settings for the IMAP account, and press the ADVANCED button
Click the FOLDERS tab
There you can specify where Outlook should store certain types of messages, specifically: SENT, DRAFTS, JUNK and TRASH
If you specify the server folder then anything you send from your Outlook app will be stored in the IMAP sent folder.

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