QBpos and QB pro

i am trying to understand something and need your help.

we purchased a phone for $200 from a vendor called "Vendor"
we paid $200 by credit card.

we went to QB created a bill to Vendor for $200 and we paid it by the credit card.

we were charged by FedEx $20 to deliver the item, we created a bill for FedEx for $20 and paid it by check.

three days later the item arrived, we created a receiving voucher, and we split the fee/freight/discount so we have the accurate final cost at the POS as we mark up 10% from that. now the phone cost is $220. which is great.

we do financial exchange. we look in QB, to find that we owe VENDOR $220. which is not the case, we have to go and manually adjust that.

where did we go wrong? and how should it be done, to keep inventory and chart of account always UP TO DATE>

Thank you
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Da_Ch0senAsked:
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arnoldCommented:
This sounds like a accounting class assignment. neighter accountant nor QB user

You have two competing things.
1) you have the cost of delivery of any package you send or receive (you provide the seller your shipping ID)
2) you have the cost of the item you are purchasing.
3) You have the cost of the item you are buying and the seller charges/adds the cost of shipping and handling


Searching for PO/Receive voucher you will have a trouve of information. I think your Bill creation is not associated with the Receive Voucher you entered which actually triggered the generation of a separate PO/expense.
Da_Ch0senAuthor Commented:
This is a QB user
I own my IT company and we have a store front.

When we receive items in QBPOS it is generating an item receipt in QB.  And that item receipt showing balance on the vendor account

How can we stop that, as we created the bill the same day the invoice.
arnoldCommented:
Fortunately, I am not a quickbook expert.

When you buying something, you should create a PO with the items you are purchasing (this is the expense I think in a ledger) when the item is received and you create the receive voucher it will reference the PO.
I think in your case since you are creating the payout as a bill, when you create the receive voucher you are required to create a new PO to which this voucher is attached the end result you have two expense entries for the same event.
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arnoldCommented:
Here is a writeup by qb to create a PO

http://support.quickbooks.intuit.com/support/pages/inproducthelp/Core/QB2K12/ContentPackage/Core/Purchase_Orders/task_po_write.html
This is a qb support that deals with a 2012. ....
Da_Ch0senAuthor Commented:
Thank you all

When the PO is created in the POS. Will anything be exchanged with the QB ? Will I be able to write a check for that PO ?
arnoldCommented:
Does YOUR POS entries auto-show up in QB?
Who provided you with the POS/QB setup?
When you create a PO in QB presumably that is the flow someone in the office orders something QB entry/PO check issued. When it is received the person at the POS records the event, question does the person at the POS see the PO from QB to which the received item is being recorded??

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