Sharepoint - need solution for checklists and processing action items

In my department processes are pretty bad and mostly everything's done through e-mail.
Since Sharepoint is deployed, I was wondering what fellow Sharepoint enthusiasts here might recommend for my situation.

We have a server decommissioning process, where we have a check list we go through, and each item is owned by somebody in the dpeartment  like:

[ ] Create ticket for server removal (Bob)
[ ] Remove the server from backups (John)
[ ] Remove monitoring of the server (Jason)
[ ] Notify server owners

and so on...

What kind of Sharepoint solution could make this process easier outside of e-mail and copying/pasting, that would:

1. Archive/backup past checklists so we can go back and reference when servers were removed
2. E-mail people notifications when items on the checklists were checked off, and e-mail when they have a new task assigned (the URL to the "checklist" perhaps?
garryshapeAsked:
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BembiCEOCommented:
I guess the easiest way (with SharePoint) is to use a task list. You (or the requester) can add the request into the tasklist, and when he is ready, he assigns the task to the next.

More comfortable maybe a workflow, where you even can define the steps and assigned persons / groups involved in each step. A reminder e-mail may inform the about a new task.  

You can try with the standard workflow templates, if you have more complex workflows, you have to create them via SharePoint Designer, where you can create much more complex workflows with multiple stages and additional steps.
Each process is its own workflow. The workflow can be triggered i.e by adding an item to a list (request).

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garryshapeAuthor Commented:
Do you know where to find the standard workflow templates?
BembiCEOCommented:
In the ribbon bar of every list or library...
Or in the properties, there you find a workflow button / menu item.
garryshapeAuthor Commented:
Ok because I'm going through the workflow training on Lynda.com trying to find where checklist is tied in
Veronique PalmerFounder and CEOCommented:
You can achieve this using alerts and no workflow.

Create a custom list with all your fields with dates etc.  Then create views displaying the scenarios.  eg: Show only items where a tickbox is completed. Then add an alert to the dudes who need to do this - an alert on new items; alert for edited items on specific views maybe.  Make columns in the custom list for them to change the status and add comments when their tasks are done.  Then add alerts to the views you created to the people who need them.  We call these targeted alerts.  A custom list will let you keep all your data indefinitely.  Make sure you put versioning onto the list. You can also then create views to see who's been taking too long if you've got an assigned date and an actioned date.  You can get all kinds of creative with the information you can extract using a standard custom list.
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