Outlook 2013 - Move emails from a shared mailbox into a personal mailbox

Hello

I want to create a rule into Outlook2013 to move any email that I will have on a specific shared mailbox into my main mailbox ...

Thanks
venmarcesAsked:
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BembiCEOCommented:
You mean to duplicate the mail..... (just to clarify)
The problem here is, that you need a trigger...
This is possible involving into the transport stage of the server, means by some programming).
A more easier way maybe to create a distribution rule eon the server.
As if you get a mail with the target of a shared mailbox, distribute it also to a distribution groups with some users inside.

This solution is stable and easy to handle, because it is just a rule.
But if you are taking about synchronization (means also removed if the shared mailbox removes it), you have to write some more code...

What is the exact reason to have it as duplicate inside your personal mailbox?
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FedCommented:
you could set this up on the exchange ECP under recipients, select the shared mailbox then mailbox features, mail flow and forward emails to your mailbox but make sure you check mark "Deliver message to both forwarding address and mailbox"
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venmarcesAuthor Commented:
Well let me be more specific ... I want only to forward emails on a specific folder on the shared mailbox into my personal mailbox into a specific mailbox
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BembiCEOCommented:
I guess we understood...
If it is only incoming mails you can work with server rules or with client rules (what Fed said).
Server rules are configured on the server and are implemented into the transport stack. This works for mails, which are send via email.

Client rules can do a little bit more, but has to reside in the mailbox itself. You can set a rule into the public mailbox to forward incoming mails to a user, distribution group or another folder. But also client rules needs a trigger. The trigger is usually an item from the mail header (sender, recipient, subject) or for client rules also in the body content.

Rules can run automatically on a mailbox, but can be run manually also against a folder. Automatic rules can not run against a single folder. So the question is, how the mails are receiving your public folder.

If the folder is also filled by a rule, i.e. put all mails from xxx to this public folder, you an involve into the rule, which redirect this mail .
But if users are just copying mails into this public folder, it maybe more difficult, as such actions doesn't touch the transport. So rules can not really involve.
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BembiCEOCommented:
Just the triggers for client side rules....
RulesWizzard.PNG
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FedCommented:
You could create a client side rule since you mentioned outlook on the title I'm assuming this is client side now and not server l. If you open the shared mailbox then you could create a rule within the folder itself, worth a try.
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