Looking for a solution to scan documents in the field and have them searchable

Hello, I have users that out work outside of the office that need to be able to scan documents into a database or ?? open to suggestions but we need the documents searchable, we use google apps not sure if there is an app on the google system that could manage this but I am open to anything anything that is for the users to scan documents in and upload to the system.  I am not sure if those little portable scanners would work but this is something they would use daily. Any suggestions on the hardware and database / software
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Paul SauvéRetiredCommented:
If you upload the files to Google Drive, it's done by default automatically if your PDF documents meet the requirements.

About Optical Character Recognition in Google Drive
Using OCR in Google Drive
    In Google Drive, we take your uploaded images or PDF files, scan the file, and use computer algorithms to convert the file into a Google document.
    For best results, the image or PDF files need to meet certain requirements: ...
Joe Winograd, Fellow&MVEDeveloperCommented:
There are many factors in selecting the right solution for you. A few questions to start with:

(1) How many users?

(2) How many pages per user per day to scan?

(3) Are the docs all single-sided? If not, what percentage of the docs are double-sided? In other words, would a duplex scanner be helpful?

(4) Are the docs all (or mostly) black and white? In other words, is color scanning needed?

(5) Are the docs all (or mostly) letter size? Any small/odd-size docs? Or large ones? Any legal size? Any wider than 8.5"?

(6) Do the users have computers (laptops/notebooks) and/or tablets and/or phones in the field? If so, what hardware and what OS on the various devices?

(7) What is the budget for the project? It doesn't have to be exact, but it's important to know approximately how much money you're willing to spend — either total or per user.

Answers to these questions will get us started on the path to recommendations. Regards, Joe
Deerek11Author Commented:
1, over 50 users
2 no more then 10 pages a day
3 single sided
4 all docs will be in black and white
5 letter size
6 user do have laptops and phones but open to buying any hardware that needed
7 right now no budget set but this has to be done,

Also I need the data base easy to hunt threw, organize  and searchable,
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David AndersTechnician Commented:
Joe Winograd, Fellow&MVEDeveloperCommented:
For 10 pages per day, single-sided, B&W, letter size, a low-end, portable scanner will do the job, something like the Fujitsu ScanSnap S1100i for around $100:

Your users would plug it into a USB port on their laptops (doesn't require AC — draws all the power it needs from the USB port) and simply hit a button on the scanner to scan a page to a searchable PDF file — it has an excellent OCR package, ABBYY FineReader, built into its scanning software.

Your users could store the files on their laptops for uploading at a later time or they could scan straight to a cloud service — the S1100i supports scanning to several cloud services, most notably for you, Google Docs/Drive, which should work well for you since you already use Google Apps.

With 50 users, that's a total of 500 pages per day for the searchable database. Other questions about this:

(1) Do all 50 users need to be able to search the entire database or just their own files?

(2) Or is it just one user (or a few) back at the home office needing to search the database?

As a disclaimer, I want to emphasize that I have no affiliation with Fujitsu and no financial interest in it whatsoever. I am simply a happy user/customer. Btw, I do not recommend using a phone for scanning — you will likely be unhappy with the results, and I don't think that the users will like the process (just one person's opinion). Regards, Joe
David AndersTechnician Commented:
Worst case is 500 pdfs each work day, 250 workdays is 125,000 pdfs a year.
A large number to deal with and have a quick search result.
Acrobat Reader has a search capability.
Doc Fetcher seems to (not used it)
Mac OSX Spotlight indexes PDFs

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